MINUTES OF REGULAR MEETING FORT TOTTEN SCHOOL DISTRICT August 12, 2009 The monthly meeting of the board of Fort Totten School District No.
30 was held August 12, 2009 at 4:30 p.m. in the conference room of the New Administration Building at Fort Totten. Present were Erich Longie, Marty Greywater, Raymond Cavanaugh, Shirley Stensland and Frank de la Paz. Others present were Stephanie Anderson, Wayne Trottier Jr., Charles Anderson, Jan Greene, Rick Smith, Jennifer Black, Mary Trottier and Gerard Thompson.
Board president Dr. Longie called the meeting to order at 4:40 p.m.
APPROVAL OF AGENDA/CONSENT AGENDA: Mr. Cavanaugh made a motion, seconded by Mr. de la Paz, to approve the agenda with the addition of the personnel report. With all in favor, the motion carried. Bills approved for payment are as follows:
MONTHLY EXPENDITURES AUGUST 2009
Academic Innovations $2,947.76
Acme Electric Co. 215.74
Benson Co. Farmers Press 365.97
Bird, Jackie 3,000.00
Bob’s Sewing Center 168.00
Dacotah Paper 99.31
Davidson, David 256.50
Fuchs, Jeff 200.00
Grabe, Cindy 1,500.00
Greene, Jan 98.52
Grzadzielewski, Jill 3,495.50
Grzadzielewski, Jill 1,850.60
Hanson, Curt 256.50
HE Everson Co. 101.85
Henry Schein, Inc. 173.71
I Design 562.50
Information Tech. Dept. 100.00
Job Service of ND 171.70
LBE & Associates 1,700.00
Marketplace Motors 484.16
Medical Technologies 116.00
Morin, Christopher 241.00
NAPA Auto Parts 49.79
ND Telephone Co. 2,807.08
NDSU-Business Office 49.00
North Country Car Wash 36.00
Office & Technology 5,996.06
Olson, Jeff 269.00
Pizza Ranch 90.00
Pizza Ranch 310.00
Prairie Truck and Tractor 299.29
Purchase Power 81.74
Pyramid School Products 507.23
& Steel Sales 35.00
S & S Worldwide 28.09
Settle Inn, Fargo 2,930.40
Software Unlimited 2,200.00
Sport Supply Group 389.54
Steam Brothers 1,183.43
Task Galore Publishing 82.50
Tate Topa Tribal School 500.00
The Flower Scent’r 56.18
& Insurance 3,949.39
Ziegler’s Dakota Gifts 424.15
Bull, Lawrence $120.00
Greywater, Sheldon 250.00
Joe’s Mow For Dough 970.00
Northwood High School 45.00
Paul’s Grocery 20.17
Soltis Sportswear 1,709.78
Social Security 8,197.66
Federal W/Holding 5,428.54
State W/Holding 863.00
Discovery Benefits 1,001.18
ND State Disbursement 200.05
Spirit Lake Housing 262.00
DRUG TESTING: The current drug testing provider was discussed. The board asked if there was a contract with LBE & Associates that renewed every year. Dr. Trottier stated there was no written contract. A discussion was held on putting drug testing out for bids.
Mary Trottier asked the board what the bidding process was and what is the dollar amount. She asked if there was a problem with the services. The board explained they were looking at other local vendors who would do drug testing for a lower price. A discussion was held on having TERO do the drug testing. Mrs. Trottier believes her business has provided great service to the school and never raised their prices. Dr. Trottier reminded the board that drug testing of staff starts tomorrow. The board decided to stay with LBE & Associates until they have a special meeting where all interested drug testing vendors would give a presentation to the board of their services and prices. At this meeting, the vendors will answer questions regarding insurance and licensing.
Mrs. Black, Mrs. Trottier and Mr. Thompson exited the meeting at 5 p.m.
SCHOOLWIDE DIRECTOR’S REPORT: Mrs. Greene explained the Title Stimulus Funds-ARRA budget. Mr. Greywater made a motion, seconded by Mr. Cavanaugh, to approve the submission of the Title Stimulus Funds-ARRA budget as presented. With all in favor, the motion carried.
The athletic director’s report was given to the board.
APPROVAL OF MINUTES: Mr. Cavanaugh made a motion, seconded by Mr.
Greywater, to approve the minutes of the July 18, 2009 meeting. With all in favor, the motion carried.
PRINCIPAL’S REPORT: Mr. Anderson gave the board updates on staffing, the Gearing Up for Success party, an early graduation request and the number of students enrolled during early registration.
The board recessed at 5:15 p.m.
SUPERINTENDENT’S REPORT: Dr. Trottier gave FYI info regarding facilities, bleacher replacement, the annual AYP appeal for K-8, booster club information and the re-write of the Extracurricular Activities Handbook, page 38, to reflect the athletic director’s responsibility for eligibility determinations.
2009-2010 ATHLETIC BUDGET: Discussion was held on girls’ and boys’
basketball and if Warwick’s players have to follow the same policies that the Four Winds’ players follow. The board would like a meeting set up with Warwick’s superintendent and athletic director to follow up on this topic. If they can’t meet, then the board would like to meet with Warwick’s board. A motion was made by Mr. Greywater, seconded by Mr. Cavanaugh, to approve the 2009-2010 athletic budget.
With all in favor, the motion carried.
2009-2010 SCHOOL BUDGET: Mrs. Anderson explained the line items of the budget for the upcoming school year. Mrs. Stensland made a motion, seconded by Mr. de la Paz, to approve the 2009-2010 school budget as presented. After further discussion, the motion carried with all in favor.
2008-2009 ANNUAL FINANCIAL REPORT: Mrs. Anderson explained the previous year’s expenses and revenues. A motion was made by Mr.
Cavanaugh, seconded by Mr. de la Paz, to approve the 2008-2009 annual financial report. With all in favor, the motion carried.
2009-2010 ANNUAL CERTIFICATE OF COMPLIANCE: A motion was made by Mr.
de la Paz, seconded by Mr. Greywater, to approve the 2009-2010 Certificate of Compliance. With all in favor, the motion carried.
Mr. Cavanaugh made a motion, seconded by Mr. de la Paz, to adjourn.
With all in favor, the motion carried.
The meeting adjourned at 7:20 p.m.
Dr. Erich Longie
MINUTES OF SPECIAL MEETING FORT TOTTEN SCHOOL DISTRICT August 27, 2009 A special meeting of the board of Fort Totten School District No. 30 was held Wednesday, August 27, 2009 at 12 noon in the conference room of the New Administration Building at Fort Totten. Present were Erich Longie, Marty Greywater, Shirley Stensland, Frank de la Paz and Ray Cavanaugh. Others present were Stephanie Anderson, Wayne Trottier Jr., Charles Anderson and Jan Greene.
Board president Dr. Longie called the meeting to order at 12:14 p.m.
APPROVAL OF 2009-2010 SCHOOLWIDE TITLE BUDGET: Mrs. Greene explained the budget has been reduced due to declining enrollment. She explained $160,222 has to be set aside for supplemental services, such as tutoring, automatically. If this money is not utilized, then a budget revision will need to be done no earlier than January.
Mr. de la Paz entered at 12:26 p.m.
A discussion was held regarding homeless set-aside money for homeless students. Homeless students are identified at the beginning of the year when registration packets are filled out. Mrs. Greene further explained each budget item.
Mr. Greywater made a motion, seconded by Mr. Cavanaugh, to approve the 2009-2010 schoolwide title budget as presented. With all in favor, the motion carried.
Mr. Greywater made a motion, seconded by Mrs. Stensland, to adjourn.
With all in favor, the motion carried.
The meeting adjourned at 12:45 p.m.
Dr. Erich Longie
NOTICE OF LAPSE
OF MINERAL INTEREST
TO: Alex McKenzie Estate, 4310 Westside, Suite 6, Dallas, Texas 75209; Alex McKenzie Estate, Tyler, Texas 75701 Ron Olson, 207 12th St. SW, Rugby, North Dakota 58368, Carolyn R.
Wright, 108 Trailwood Court, Burleson, Texas 76028-1704, Lenore T.
Wright, 1115 2nd Ave. SE, Rugby, North Dakota 58368, Kathryn L.
Beaman, 3838 62nd St. NE, Rugby, North Dakota 58368 and Janice M.
Bibby, 38 Crestview Dr., Geneseo, Illinois 61254 are the present owners of the surface estate of the following real estate located in Benson County, North Dakota, to-wit:
Twp. 156N, Rge. 71W:
Sec. 21: Lot One (1), SE1/4NW1/4, W1/2NE1/4, E1/2SW1/4 and W1/2SE1/4 Sec. 28: NW1/4 In accordance with the provisions set forth in North Dakota Century Code Section 38-18.1-02, the mineral interests of the Alex McKenzie Estate, lying in and under the premises described above are lapsed, and deemed abandoned, and you are hereby given notice of that lapse pursuant to North Dakota Century Code Section 38-18.1-06. Mineral interests as used herein shall mean all of the oil, gas, coal, clay, gravel, gold, uranium, bromine, calcium, fluorine, helium, iodine, lithium, magnesium, nitrogen, phosphorus, potassium, potash, sodium and sulfur and their compounds, as well as all other minerals.
Dated this 16th day of September, 2009.
-s- Ronald P. Olson
Ronald P. Olson
-s- Lenore T. Wright
Lenore T. Wright
-s- Janice M. Bibby
Janice M. Bibby
-s- Kathryn L. Beaman
Kathryn L. Beaman
-s- Carolyn R. Wright
Carolyn R. Wright
(Publish Sept. 23 & 30 & Oct. 7, 2009)
REQUEST FOR PROPOSAL
PRELIMINARY AND CONSTRUCTION ENGINEERING SERVICES The Benson County Commissioners are requesting proposals for preliminary and construction engineering services on the following federal emergency relief aid projects:
Project # CER-0328(067)
Please provide the following information:
A. FIRM’S CAPABILITY
1. Resume of key personnel with particular references to similar projects.
2. In house engineering expertise and/or need for outside consultants (civil, electrical, mechanical, testing, etc.).
3. Survey expertise, both data collection and construction staking.
B. RECORD AND PERFORMANCE
1. Submit list of similar projects completed (list owner, type of work and construction cost).
2. Submit references of four clients and or individuals with proposal. One shall be a financial reference.
3. Resume of construction review personnel with brief description of review procedure (number of persons, full-time, part-time, etc.).
C. GENERAL INFORMATION
1. Ownership. Verify if minority owned.
2. Firm’s headquarters, where work would be performed and where expenses and mileage would be charged.
3. Name and phone number of the consultant’s contact person.
Each firm will be judged on a basis of values, as shown above.
If deemed necessary, the Benson County Commissioners may select one or more firms for the interview portion of the selection process.
Those firms not selected will be advised in writing.
The engineering fees shall be negotiated with the successful firm. If the fee cannot be agreed upon, the county reserves the right to negotiate with the second and third choice. All costs incurred by a firm submitting a proposal shall be borne by that firm.
The County Commissioners reserve the right to reject any and/or all proposals.
Proposals will be accepted until 5 p.m. on October 2, 2009 at the office of the County Auditor.
Please submit Proposal to:
PRELIMINARY AND CONSTRUCTION ENGINEERING SERVICES Benson County Auditor Benson County Courthouse PO Box 206 Minnewaukan, ND 58351-0206 (Publish Sept. 23 & 30, 2009)
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