OF THE BOARD OF
April 20, 2010
The Benson County Commissioners met in regular session Tuesday, May 18, 2010 at 8 a.m. in the commissioners’ room of the Benson County Courthouse, Minnewaukan, ND. Commissioners present were Jason Lee, Curtis Hvinden, Lowell Haagenson and Michael N. Steffan. Commissioner David Davidson was absent. The meeting was called to order by Chairman Haagenson. Also present was Richard Peterson of the Benson County Farmers Press.
Highway Superintendent Don Trnka and Benson County DEM and Applicant Agent Dawn Flemmer met with the board. Trnka informed the board that progress is being made on the Black Tiger Bay Road.
State’s Attorney James P. Wang arrived at the meeting at 8:09 a.m.
Trnka stated the old Highway #281 road/bridge south of Highway #2 has been inundated and will be only open to local traffic. He stated CMC
0314 (Brinsmade Road) will be dropped off the Federal Aid Road System.
Trnka informed the board he attended a FEMA kick-off meeting May 17, 2010. He stated he will start doing 2010 road damage assessments very soon. He commented on an issue with the extra costs involved for a road repaired in Second Commissioners District (Graham’s Island) between sections 13 and 14. Trnka stated several projects were completed under estimate so maybe some of the excess money could be used to pay the extra repair costs on this road.
Flemmer presented information on the new disaster declaration dated April 30, 2010. She stated there is no individual assistance at this time.
A motion was made by Lee, seconded by Hvinden, to approve the minutes from the regular meeting of May 4, 2010. All members voted yes. The motion carried.
Flemmer presented a designation of Applicant Agent form to the board for FEMA-1907-EM-ND. A motion was made by Lee, seconded by Hvinden, to appoint Dawn Flemmer as applicant agent for the declaration and to increase her contract salary from $15.00 to 18.00 per hour for the work.
All members voted yes. The motion carried.
Tax Director Ellen Huffman and Deputy Tax Director Randy Thompson met with the board to present an application for inundated property on parcel no. 34-0000-08482-000 in Mission Township. The applicant stated no payments were being received on the property. A motion was made by Steffan, seconded by Lee, to approve the application. All members voted yes. The motion carried. Thompson presented another application for inundated property on parcel 09-0000-02032-000, 09-0000-02029-000 and 09-0000-02033-000 in North Viking Township. No payments were being received on this property either. A motion was made by Lee, seconded by Hvinden, to approve the application. All members voted yes. The motion carried.
A motion was made by Lee, seconded by Steffan, to reappoint Susan Fossen as Benson County Transportation Director for a period of one year. All members voted yes. The motion carried.
A motion was made by Hvinden, seconded by Steffan, to reappoint Jason Lee to the Northeast Nine Committee for a period of one year. All members voted yes. The motion carried.
A motion was made by Steffan, seconded by Hvinden, to reappoint Carol Finely to the Benson County Housing Authority for a period of five years. All members voted yes. The motion carried.
The board reviewed a letter from the Department of Veterans Affairs dated May 7, 2010 regarding completion of a training course by David Daeley, VSO.
Sheriff Steven J. Rohrer met with the board. He commented on contracting for services with the city of Minnewaukan.
Discussion was held on vehicle access to the Marty Kueffler residence north of Minnewaukan as the roadway leading to the residence is under water.
At 9:21 a.m. a motion was made by Lee, seconded by Hvinden, to recess the meeting until 1 p.m. at which time a group of people will meet to review flooded road situations in Riggin, Normania and Irvine Townships in Benson County and a portion of Ramsey County. All members voted yes.
The motion carried.
The board reconvened its meeting at 1 p.m. to review flooded road situations in Riggin, Normania and Irvine Townships. Commissioners Hvinden, Haagenson and Steffan were present for this portion of the meeting and Commissioners Davidson and Lee were absent. Other people present were Riggin Township board of supervisors Corey O’Connell and Randy Thompson; ND DES Mark L. Orth; FEMA R8 Bill O’Brien; Ramsey County Commission Barry Gage, Scott Diseth, Bill Mertens, Mark Olson and Joe Belford, BC DEM Dawn Flemmer; FHWA Lindsey Handel and Jeffrey Forster; Normania Township board of supervisors Arland Halvorson and Ardon Herman; Ramsey County DEM Tim Heisler; ND DOT Paul Benning; Coulee Township resident Lee Gessner; DLBJWRB Jeff Frith; Ramsey County Highway Superintendent Kevin Fieldsend; BC Highway Superintendent Don Trnka; Secretary for BC Highway Department Sam Pfeiffer; BC Farmers Press Richard Peterson; Arden Helgeseth, William J. Wood, Marco Tollefson and Tammy Tollefson.
Trnka gave a presentation on the flooded roadways near old Highway #281 in Benson and Ramsey Counties south of Highway #2. The people in attendance introduced themselves. Trnka showed a map of approximately 17 sites that are flooded and roadways closed. He stated CMC 0314 (Brinsmade Road) will be dropped from the Federal Aid Road System.
Benning gave an explanation on why the road is being dropped off the system. He indicated the reason is because it no longer has any connectivity to other trafficable roads on both ends and, therefore, does not match the definition of a major collector road.
Frith gave a presentation on the estimated flood elevations he received from a US Geological survey from the ND Water Science Center. Herman questioned if a deck could be placed on top of the bridges in the area to make them usable. The representatives from Federal Highway stated the bridges could not handle the extra weight. Heisler commented on what roads need to be built up to handle emergency services. He was concerned that the roads could not be put in a condition to handle loaded grain trucks etc. Diseth commented that an east end outlet would solve many of the issues we are faced with and should be pushed even if it takes legal action.
Belford updated the group on the recent information he had regarding the progress of an east end outlet. Wood questioned why a weir could not be put into place. Herman commented that a joint effort between the counties should be made to get a control structure put in place. He stated this may include the DLBJWRDB and he recommended Benson County reconsider rejoining the board to help assist in getting an east end outlet.
Fieldsend commented on the roadway which is being dropped off the Federal Aid Road System. Belford stated the only way to get federal assistance for this road would be to contact our congressional delegation.
The group discussed water flow under the bridges in the area. Belford stated the city of Devils Lake has to take the lead on any project involving putting a control structure in place because it has home rule powers. Belford suggested engineers be contacted to get some figures on repair costs so a good decision can be made on what roads/bridges to repair with whatever money is available.
Herman recommended that Benson and Ramsey Counties and the DLBJWRDB pass resolutions to support the city of Devils Lake in getting a control structure in place on the east end.
The meeting adjourned at 3:10 p.m.
Benson County Auditor
MINUTES OF REGULAR MEETING
ESMOND CITY COUNCIL
June 2, 2010
A regular meeting of the Esmond City Council was held June 2, 2010 at 7 p.m. at the Esmond City Hall. Present were council members Delores Solway, Sylvester Hoffner, Ellen Truax and City Auditor Misti Arnold.
Absent were Lance Alexander and Mayor Estagen Zimmerman. Also present was Tax Director Ellen Huffman.
A motion was made by Sylvester Hoffner, seconded by DeLores Solway, to approve the minutes of the regular meeting of May 5, 2010. The motion carried unanimously.
A motion was made by DeLores Solway, seconded by Sylvester Hoffner, to pay all approved bills. The motion carried unanimously. The bills are as
Terry Schwab $429.43
Misti Arnold 554.10
Donald Vetsch 700.00
Waste Management 1,452.99
ND Telephone Co. 38.17
Otter Tail Power Co. 482.27
Benson Co. Farmers Press 45.56
Foss Trenching 150.00
Postmaster (stamps) 100.00
Ellen Huffman of the Benson County Tax Equalization office was present.
She presented the council with additional property changes that had been made in 2009. Huffman read the changes to the council and asked if there were any questions. She commented that the one property owner that had changes had called her concerning some questions and that it was taken care of through the phone conversation. A motion was made by Sylvester Hoffner, seconded by DeLores Solway, to approve the additional changes.
The motion carried unanimously.
The granting of monies to the Esmond Caf? was tabled until all board members were present.
A discussion was held on yards that have not been mowed or taken care of. Further discussion will be held at the next meeting when the Mayor is present to decide what actions will be made.
Ellen Truax commented on the shape of the city gazebo. Repairs and paint are badly needed. Misti Arnold will call around to see who will do the work. A motion was made by DeLores Solway, seconded by Sylvester Hoffner, to approve the work to be done on the gazebo. The motion carried unanimously.
The next regular meeting will be held Wednesday, July 7, 2010 at 7 p.m.
at the Esmond City Hall.
A motion was made by DeLores Solway, seconded by Sylvester Hoffner, to adjourn the meeting. The meeting adjourned.
MINUTES OF REGULAR MEETING
MADDOCK SCHOOL BOARD
May 11, 2010
A regular meeting of the Maddock School Board was held April 13, 2010 at 4:30 p.m. Present were President Chris Lauinger, Vice President Becky Brandvold, David Kenner, Randy Benson, Mark Kallenbach, Superintendent Kim Anderson, Principal Penny Leier and Business Manager Brenda Fossen.
Mavis Maloney was a guest.
Item 5c and 5d were added to the agenda. A motion was made by Kenner, seconded by Brandvold, to approve the agenda as amended. The motion carried. A motion was made by Brandvold, seconded by Kallenbach, to approve the minutes of April 13, the General Fund bills totaling $51,573.81, food service and activities reports. The motion carried.
Bills approved for payment are as follows:
& Implement, Inc. $6,974.04
Ag Resources 78.83
Altru Clinic-LR 70.00
Altru Health System 2,415.00
Anderson, Kimberly 129.24
AVI Systems 1,584.74
Benson Co. Events Center 1,150.00
Buehler, Nadley 80.00
City of Maddock 2,542.44
Dakota Web Composers 90.00
Days Inn Bismarck 63.00
Deans Electronics 960.00
Ebach Contruction 2,814.93
Union Co-op 4,870.31
Fossen, Brenda 209.46
Grand International 252.00
Greenburg Roofing 599.16
Harlow’s Bus Sales 677.86
HW Wilson Co. 253.00
Jones Brothers Auto Sales 900.50
JS Vending 84.71
KXMC TV 13 69.00
Building Co. 196.00
Mac’s, Inc. 28.99
NAPA Auto Supply 48.71
Networking Specialists, Inc. 295.36
Pearce & Durick 151.41
Popplers Music 272.16
Prairie Public Broadcasting 171.00
Prairie Winds Band
Instrument Repair 127.54
Awards Program 15.50
Quill Corporation 1,110.03
Ramkota Hotel 79.00
Share Corporation 422.99
Software Unlimited, Inc. 2,275.00
Stein Chemical Co. 12.87
Thrifty White Drug 19.76
Tracy’s Market 63.02
University Of Oregon 74.00
Checking Account Total 51,344.69
Principals reported on end of the year activities.
The board was informed that the technology committee has met. The technology plan is current but needs to continue a rotation of updating teachers’ laptop computers. The recommendation from the committee was to allow teachers to purchase their old laptops for a nominal fee. The board agreed and established a $25 fee for the old laptops.
A motion was made by Benson, seconded by Kenner, to approve the 2010-11 administrators’ contracts. On roll call vote, all were in favor.
A motion was made by Kenner, seconded by Brandvold that the non-certified salary increase would be the same as last year’s. On roll call vote, all were in favor.
A motion was made by Benson, seconded by Kallenbach, to approve the teachers’ contracts issued to Jerad Lehman, senior high science and to Mitchell Strand, grade five. On roll call vote, all were in favor.
Mrs. Anderson reported that the fire cleanup and repainting is completed. New floor mats for the weight room have been ordered. All wall heaters are scheduled for summer maintenance.
Mrs. Anderson stated that she will be attending a meeting on May 18 for the purpose of discussing a Benson County resource officer. Grant money is being sought for this position.
A motion was made by Kenner, seconded by Benson, to approve the 2010-11 NESC Commitment of Services. On roll call vote, all were in favor.
A motion was made by Kallenbach, seconded by Brandvold, to approve the
2010-11 TLC Membership. On roll call vote, all were in favor.
The board was informed that nobody filed for the school board position currently held by Chris Lauinger. The election held on June 8 will have a write-in ballot.
The next regular meeting will be June 10 at 5 p.m. The meeting adjourned.
MINUTES OF SPECIAL MEETING
MADDOCK SCHOOL BOARD
June 3, 2010
A special meeting of the Maddock School Board was held June 3, 2010 at 9 a.m. Present were President Chris Lauinger, Becky Brandvold, David Kenner, Randy Benson, Mark Kallenbach, Superintendent Kim Anderson, Principal Penny Leier and Business Manager Brenda Fossen.
The meeting was held for the purpose of discussing a golf co-op with the Leeds School District. A motion was made by Kenner, seconded by Benson, to approve the co-op, to begin with the 2010-11 school year. On roll call vote, all were in favor.
The meeting adjourned.
(Minutes are submitted for publication prior to board approval.)
MINUTES OF SPECIAL MEETING
MINNEWAUKAN CITY COUNCIL
June 1, 2010
A special meeting of the Minnewaukan City Council was called to order by Mayor Trish McQuoid on Tuesday, June 1, 2010 at 5:37 p.m. Also present were council members Mark Motis and Rita Staloch, City Auditor Deb Trnka, Sally Ebach and Mavis Halvorson.
A motion was made by Motis to approve the agenda. Staloch seconded. The motion carried unanimously.
A motion was made by Motis to send a letter to Governor Hoeven. Staloch seconded. The motion carried unanminously.
A public meeting regarding property acquisition through the Hazard Mitigation Program will be held on Wednesday, June 16 at 7 p.m. in the school gymnasium. Ray Morrell, state hazard mitigation specialist, will give a power point presentation and answer questions.
The next meeting will be held on Tuesday, June 8. This will be the next regular council meeting.
There being no further business the meeting adjourned.
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