11/11/2009 – Public Notices

MINUTES OF REGULAR MEETING

OBERON CITY COUNCIL

October 5, 2009

A regular meeting of the Oberon City Council was held October 5, 2009. Present were Mayor James Nelson and council members Pete Hager and Doug Schmid. Absent were Eloise Ploium and Dale Stenberg. Also present were Jessi Knatterud and Linda Walters.

The meeting was called to order by Mayor Nelson.

Minutes of the September meeting were read. A motion to approve the minutes was made by Hager.

Schmid seconded. The motion carried.

Corey Ploium will clean the reservoir.

The minutes of the May meeting were re-read. A motion to approve the minutes was made by Schmid.

Hager seconded. The motion carried.

Dave Daeley met with the council. The Gerald A.

Haskin American Legion Post 122 of Oberon has no one to write checks. When a commander and secretary-treasurer are selected, the city of Oberon will be paid.

Discussion was held about pay for Janice Hager for assisting with the 2006 State Audit Report.

It was decided to check on how much time she spent on the audit.

Special assessments were discussed. Hager moved that delinquent bills be placed on the tax rolls.

Schmid seconded. The motion carried.

A motion to pay the bills was made by Schmid and seconded by Hager. The motion carried. Bills approved are as follows:

Otter Tail Power Co. $47.56

ND Telephone Co. . 59.87

Waste Management 766.93

Hoiberg’s 5.68

Hawkins, Inc. 1,142.86

ND Public Health Lab 32.00

Benson Co. Farmers Press 110.55

City of Oberon 138.00

Corey Ploium 184.70

Linda Walters 369.40

Linda Walters

City Auditor

James C. Nelson

Mayor

MINUTES OF SPECIAL MEETING

MINNEWAUKAN CITY COUNCIL

August 20, 2009

A special meeting of the Minnewaukan City Council was held on August 20, 2009 at at 5:30 p.m.

Present were Acting Mayor Mark Motis and council members Rita Staloch and Steve Huffman.

A motion was made by Huffman to accept the petition for a special election for mayor. Second was by Staloch. The motion carried unanimously.

A motion was made by Staloch to accept the bid from Target Roofing to reshingle the city-owned former Bremer Bank Building in the amount of $18,000. Second was by Huffman. The motion carried unanimously.

A motion was made by Staloch to accept the bid from Target Roofing to repair the roof on the fire hall in the amount of $600. Second was by Huffman. The motion carried unanimously.

A motion was made by Staloch to purchase three new windows for city building (former Bremer Bank building). Second was by Huffman. The motion carried unanimously.

A motion was made by Huffman to readvertise the maintenance position. Second was by Staloch. The motion carried unanimously.

A motion was made by Staloch to have lagoon aerially sprayed for cattails. Second was by Huffman. The motion carried unanimously.

Mark Motis

Acting Mayor

MINUTES OF SPECIAL MEETING

MINNEWAUKAN CITY COUNCIL

Tuesday, October 27, 2009

A special meeting of the Minnewaukan City Council was held October 27, 2009 at 12 noon in the city auditor’s office. Present were Acting Mayor Mark Motis, council member Rita Staloch, City Auditor Deb Trnka and FEMA representative Barb Fitzpatrick .

There was much discussion of the ongoing flood issues at hand with most of the answers to come at a later date.

Debra Trnka

City Auditor

Mark Motis

Acting Mayor

MINUTES OF SPECIAL MEETING

MINNEWAUKAN CITY COUNCIL

November 3, 2009

A special meeting of the Minnewaukan City Council was held November 3, 2009 at 8 p.m. in the Minnewaukan City Library. Present were Acting Mayor Mark Motis, council members Rita Staloch and Steve Huffman and City Auditor Debra Trnka.

A change order from Black Construction was discussed and signed and will be sent to Black Construction.

Three applicants were interviewed for the city maintenance positions. There are two part time positions available. The first person will work 25-30 hours per week and the second person will work 10-12 hours per week. The hours of operation will be from 8 a.m. to 2 p.m. daily.

A motion was made by Staloch to hire Ward Christensen for the 25 hour maintenance position.

Second was by Huffman. The motion carried unanimously.

A motion was made by Huffman to hire Ron Worthey for the 10 hour maintenance position with a review in 90 days. Second was by Staloch. The motion carried unanimously.

Debra Trnka

City Auditor

Mark Motis

Acting Mayor

MINUTES OF REGULAR MEETING

MINNEWAUKAN SCHOOL BOARD

September 16, 2009

A regular meeting of the Minnewaukan Board of Education was called to order by Vice Chairman Laura Every on September 16, 2009 at 6 p.m. Also present were Terry Yri, Corey Erickson, Jean Callahan, Ron Carlson, Supt. Myron Jury and Business Manager Dianne Mikkelson. David Ambers and Randy Thompson were absent.

A motion was made by Yri, seconded by Erickson, to approve the agenda. The motion carried.

A motion was made by Erickson, seconded by Yri, to approve the minutes of the August 18, 2009 meeting. The motion carried. A motion was made by Yri, seconded by Erickson, to approve the bills for payment. The motion carried.

GENERAL FUND

Adelsman PBBS $3,079.65

Advanced Business Methods 659.20

Advanced Counseling

for Change 1,028.00

Alltel 142.37

Amazon.com 12,963.26

Eric Arness 170.89

Avi Systems, Inc. 8,204.21

Benson Co.Farmers Press 328.42

Melissa Benson 76.91

Chris Bichler 250.00

Books Are Fun 84.00

Gary Brevig 24.00

Brain Pop 1,010.00

Brodart Co. 151.00

Byte Speed, LLC 64,186.00

Capital One Bank 9,676.36

Ron Carlson 200.00

Cengage Learning 1,460.71

City of Minnewaukan 642.00

Philip Clifton 4,950.00

Darrell’s Electric, Inc. 16,636.86

Dept. of Public Instruction 280.00

Dept. of Public Instruction 45.00

Devils Lake C & F

Service Center 1,322.20

Devils Lake Journal 95.00

Deb Dyste 95.55

Ebach Construction 144.00

Educators Publishing Service 20.50

EduTech 20.00

Exhaust Pros 51.30

Expressway Suites 559.60

Farmers Union Oil Co. 382.05

Mary Feist 155.67

General Welding & Repair 306.21

Grand Forks Herald 371.80

Marc Greening 55.00

La Vae Haaland 164.66

Hartley’s School Buses, Inc. 31.18

Hasse Plumbing &

Heating, Inc. 26.75

Houghton Mifflin Harcourt 1,631.80

Information Technology

Dept. 223.00

JS Vending 846.87

Lake Region Sheet Metal Inc. 68.49

Lakeside Lock & Key 595.00

LaMotte’s Paint & Glass 70.17

Lannie Simonson

Building Co., Inc. 9,752.70

Mac’s, Inc. 333.09

McQuoid’s Grocery 959.77

Dianne Mikkelson 190.05

Mi-Ty Contracting 6,470.00

Minnewaukan School 10,000.00

Mobile Experts

Computer Service 2,250.00

NAPA Auto Parts 3,100.32

NDACDA 105.00

NDCEL 720.00

ND Center For

Distance Education 118.67

NDHSCA 110.00

NDIAAA 85.00

ND Lead Center 300.00

ND Surplus Property 274.00

ND Telephone Co. 533.07

Otter Tail Power Co. 1,392.23

Pizza Ranch 133.40

Popplers Music, Inc. 1,102.39

Postmaster 70.57

Renaissance Learning, Inc. 45,064.21

Sax Arts & Crafts 116.55

School Specialty 310.05

Scholastic 54.45

Sporting News 14.87

Staloch Construction 4,320.00

Stein’s, Inc. 1,173.25

Success For All

Foundation, Inc. 5,011.50

Supreme School

Supply Co. 780.53

Time 108.40

Trend Enterprises, Inc. 86.18

Universal Athletic 2,335.72

Vernier Software &

Technology 9,111.59

Wal-Mart Community 859.58

Youngs 23.64

Ziegler Heating & Appliance 7,969.00

TOTAL 248,616.25

SPECIAL FUND

Capital One 222.76

Js Vending & Wholesale 406.83

Maddock School 273.00

McQuoid’s Grocery 22.40

Pepsi-Cola Bottling Co. 968.52

Region IV Speech & Music 125.00

Stumps 173.27

The Cottage 100.00

TOTAL 2,291.78

HOT LUNCH

Dakota Food Equipment 522.20

Dept. of Public Instruction 86.91

Food Services of America 871.49

Interstate Brands Corp. . 470.40

JS Vending & Wholesale 22.58

Leevers County Market 66.58

McQuoid’s Grocery 149.03

Meadow Sweet Dairy 442.88

Donna Smith 54.21

Us Foodservice Inc. . 2,660.54

Wholesale Supply Co., Inc. . 2,509.80

TOTAL 7,856.62

A motion was made by Yri, seconded by Erickson, to approve transferring $10,000 from the General Fund to the Hot Lunch Fund. The motion carried.

A motion was made by Erickson, seconded by Yri, to approve the financial reports. The motion carried.

Discussion was held on the roof project, bus purchase, the parking lot, Graham’s Island School property, basketball co-op, sports activities, stimulus money. kindergarten staff, the school board convention and a copy machine.

The principals gave their reports.

The next meeting will be October 12, 2009 at 6 p.m.

A motion was made by Yri, seconded by Erickson, to adjourn the meeting. The motion carried. The meeting adjourned at 7:30 p.m.

Dianne Mikkelson

Business Manager

Laura Every

Vice Chairman

MINUTES OF REGULAR MEETING

MADDOCK SCHOOL BOARD

October 14, 2009

A regular meeting of the Maddock School Board was held October 14, 2009 at 4:15 p.m. Present were President Chris Lauinger, Becky Brandvold, Linda Ellingson, David Kenner, Randy Benson, Superintendent Kim Anderson, Principal Penny Leier and Business Manager Brenda Fossen. Guests were Sara Sathre and Dave Johnson.

A motion was made by Kenner, seconded by Benson, to approve the agenda. The motion carried.

A motion was made by Kallenbach, seconded by Benson, to approve the minutes of the September

16 meeting, the General Fund bills totaling

$21,164.87 and the Food Service and Activities reports. The motion carried.

GENERAL FUND BILLS

Agednet.com $675.00

Alltel Wireless 48.49

Altru Health System 2,175.00

Anderson, Kimberly 72.06

Benson County

Activities Center 1,150.00

Benson Co. Farmers Press 86.43

Benson County Schoolmasters 200.00

Cambium Learning 191.23

Cenex Convenience Card 90.56

City of Maddock 3,248.71

Cole Papers 337.96

Dacotah Paper Co. 39.06

Dakota Web Composers 90.00

Discount School Supply 155.64

Farmers Union Oil Co. 4,065.32

Follett Educational Services 72.70

Gaffaney’s of Minot 1,513.32

Golden West

Industrial Supply 368.17

Grainger, Inc. 869.03

Hewlett Packard Co. 989.00

Instrumentalist, The 79.00

Johnson Clinic,PC 84.00

JS Vending 523.83

Kevlott Testing Services 50.00

Lannie Simonson

Building Co. . 90.00

Medcenter One

Occupational Health Clinic 60.00

Menards 108.64

MPS 994.95

NAPA Auto Supply 77.43

ND Assn. of

Technology Leaders 65.00

ND Center For

Distance Education 97.67

Networking Specialists Inc. 27.48

North Dakota Telephone Co. 439.36

Pellets, Inc. 43.00

Peters, Vanessa 96.80

Quill Corporation 933.64

Region IV Music & Speech 125.00

Scholastic 54.50

School Specialty, Inc. 234.85

Science News 52.00

Seven Seas Inn 126.00

Standard Stationery

Supply Co. 99.17

Terpening Construction 200.00

Tracy’s Market 27.04

US Food Service 37.83

TOTAL 21,164.87

Principals reported on the NWEA and state assessment testing and parent-teacher conferences.

Dave Johnson addressed the board with his concerns regarding the 2009-10 boys’ basketball season. He asked the board to reconsider an emergency co-op with Leeds and Minnewaukan. After discussion, the board decided to let their September motion stand.

A motion was made by Brandvold, seconded by Kenner, to approve the quote of $34,610 to extend the west side driveway repairs. On roll call vote, all were in favor. Discussion was held on repairs needed for the remaining parking lots. An estimate received to pave the parking areas was $245,000. As this price is unaffordable, emphasis will be placed on improving the drainage and adequate gravel.

The Maddock School was notified that it would receive the Clean Diesel Bus Grant, which would pay 50% of the cost of a new bus. A bid was received from Harlow’s Bus Sales for a 2010 IH for $74,872. A motion was made by Benson, seconded by Kallenbach, to approve the bid, pending official notification of receipt of the grant. The remaining 50% of the cost will be paid from the General Fund transportation reserve. On roll call vote, all were in favor. Forty schools across North Dakota were approved for this grant.

A motion was made by Kenner, seconded by Benson, to approve the first readings of Policy FF:

Student Conduct and Discipline, Policy FF-AR:

Student Conduct Standards and Disciplinary Procedures, Policy FF-E: Examples of Student Conduct Violations, Policy HEBD: Audits and Policy JAC: Awarding Construction Contracts. On roll call vote, all were in favor.

The next regular meeting will be November 10 at 4:15 p.m.

The meeting adjourned.

Brenda Fossen

Business Manager

These minutes are submitted for publication prior to board approval.

OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

October 20, 2009

The Benson County commissioners met in regular session on Tuesday, October 20, 2009 at 9 a.m. in the commissioner room of the Benson County Courthouse in Minnewaukan. Commissioners present were Jason Lee, Curtis Hvinden, Lowell Haagenson, David Davidson and Michael N. Steffan. The meeting was called to order by Chairman Lee.

Richard Peterson of the Benson County Farmers Press was also present.

Applicant Agent Dawn Flemmer and Erling Karlsbraaten of the Township Officers Association met with the board. Karlsbraaten questioned if there was any way the county could assist the townships with paying for FEMA projects. Proof of payment needs to be submitted to FEMA prior to any reimbursement and the townships do not have enough money to pay the bills on the projects.

Karlsbraaten questioned if money from the Emergency Fund could be used to pay the bills and then the amount be reimbursed to the fund. The board questioned Flemmer on the length of time it takes to complete the paperwork on the projects to obtain reimbursement.

Ralph Olson and Brian Maddock came to the meeting at 9:05 a.m.

Flemmer stated she discussed the issue of the townships having to pay for projects prior to being reimbursed by FEMA with Don Van Beek of the State DES Office. Van Beek indicated if the county has the money and wants to pay the contractors, it would be acceptable for small projects.

State’s Attorney James P. Wang came to the meeting at 9:10 a.m.

Karlsbraaten explained the townships share for the projects is 3%. Flemmer stated a small project is any project costing less than $64,200.

The board asked Wang for his opinion on using emergency funds to help the townships. He stated the ND Century Code does not allow for the county to be used as a banking institution. He suggested perhaps the township or the township association meet with a bank to see if the money could be borrowed short-term and when FEMA reimbursement is made, the check would be made to the township and the bank. Discussion was held on the townships issuing a certificate of indebtedness for the 3% share. Karlsbraaten thought only seven or eight townships would need to take this action. Olson questioned what will happen to the projects that did not get completed. He questioned if the total project needs to be completed prior to receiving any reimbursement.

Flemmer stated the projects could be closed out "by site" and not "by total PW project" if the board should choose to do so. Flemmer stated final approvals will not be made on some projects by FEMA until later this winter. Karlsbraaten stated the Bank of ND charges a $750.00 application fee which would need to be paid by the township and this would create further hardship for the township. A motion was made by Steffan, seconded by Hvinden, to allow townships and the county the option to close projects out "by site" if the entities choose to do so. With all members voting yes, the motion carried.

Olson stated an issue arose in Broe Township in which trees are in the right of way creating road blockage in the winter. Olson questioned if emergency funds could be expended to assist with removing the trees as the school bus needs to drive on the road. He stated that if the county refuses to remove snow from the road because of the trees, as was stated in a prior meeting, the bus cannot get through. Wang stated the issue is a township matter and needs to be handled by the township. Wang indicated it is the responsibility of the landowner to remove the trees. If the landowner does not remove the trees, the township may take action and cut the trees and have a special assessment applied to the landowner’s property taxes for the costs involved. Olson recommended a meeting be called to address the issue.

Kari Hunt of the BlueCross and BlueShield office in Devils Lake met with the board to present health, dental and vision insurance proposals for a common employer group policy for county employees. She indicated one downfall with the plan is that employees need to work 30 hours/week in order to be part of the group. This would exclude the commissioners and most part-time employees.

Charles Paulson, DEM, met with the board. He presented information on how he will approach the grants for Homeland Security. He indicated some of the information needed is missing on his computer. The board telephoned Dave Rice and Debbie LaCombe to see what paperwork is needed for the EMPG Grant and the Homeland Security grants. They explained the information needed.

Davidson left the meeting at 10:45 a.m.

Paulson indicated work needs to be done on the Maddock radio tower. He stated a base pad is needed for the generator and electrical work needs to be done. He questioned where the money is to come from for the work. He gave the board updates on other issues involving his office. He stated Benson County has no approved mitigation plan in place at this time.

A hearing was held on the appraised values for foreclosed property. Nobody appeared in opposition to the appraised values set by the board.

John Beckstrand of the Water Resource Board came to the meeting.

A motion was made by Hvinden, seconded by Steffan, to approve the minutes from the regular meeting of October 6, 2009. With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, to reappoint Jason Lee to the LEC Board for a period of two years. With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Hvinden, to reappoint Charles Nyhus, MD as coroner for Benson County for a period of two years. With all members voting yes, the motion carried unanimously.

A motion was made Steffan, seconded by Haagenson, to reappoint David Davidson to the NCPC for a period of two years. With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, to appoint Jason Lee to the Tuition Appeals Board for a period of three years. With all members voting yes, the motion carried unanimously.

A motion was made by Steffan, seconded by Hvinden, to allow the Superintendent of Schools position to be two days per week in 2010. With all members voting yes, the motion carried unanimously.

A motion was made by Steffan, seconded by Haagenson, to reappoint Val Wood to the Benson County School Reorganization Board for a period of three years. With all members voting yes, the motion carried unanimously.

Beckstrand gave an update on a meeting he recently attended.

A motion was made by Hvinden, seconded by Haagenson, to appoint Oscar and Gloria Kleven as State Fair delegates for Benson County. With all members voting yes, the motion carried unanimously.

The board reviewed a letter from Ulteig dated October 13, 2009 regarding SER-3-281(105)175, PCN 18177 (Grade Raise Project).

The board also reviewed a letter from Kadrmas, Lee & Jackson dated October 6, 2009 regarding ND DOT Project SER-3-020(090)096, PCN 18175 and SER-3-057(011)066, PCN 18176.

The auditor discussed the issue of HB 1332 which reduces the period of time a landowner can have delinquent taxes from five years to three years.

She explained that the payment schedule in the bill contradicts the law that tax payments must be applied to the oldest tax first. Wang gave his opinion on the issues. He indicated he will look into the matter further and the board could make a decision on the matter at its next regular meeting.

The auditor requested the board clarify the intent of the motion passed at the last meeting relating to wage increases allowed to employees.

The boards stated its intention was that any employee starting employment after October 6,

2008 is ineligible for the wage increase with the exception of office heads.

The board reviewed a letter from Wold Engineering dated October 16, 2009 regarding Project

SC-0311(051) – Benson County (PCN# 17545) – Grading & Aggregate Surfacing.

A motion to adjourn carried. The meeting adjourned at 11:45 a.m.

Bonnie Erickson

Benson County Auditor

Jason Lee

Chairman