9/23/2009 – Public Notices


 

MINUTES OF REGULAR MEETING LEEDS SCHOOL BOARD August 13, 2009 A regular meeting of the Leeds School Board was held August, 13, 2009 at 8 a.m. Present were Randy Silliman, Gay Leapaldt, Brian Engstrom, Gene Larson, Supt. Joel Braaten, Elem. Principal Carol Braaten and Business Manager Maria Dunlap.

Absent were Linda Young and High School Principal Jeff Manley. Visitors included Ashley Manley and Emil Schoenfish, CPA.

Additions to the agenda: 9. New Business: adult breakfast cost.

Ashley Manley reported on the FCCLA National Convention.

Mr. Schoenfish reviewed the annual audit of books and finances.

The minutes of the previous regular meeting on July 17, 2009 were approved after a spelling error was corrected.

Mr. Braaten reported on the 2009-2010 taxable valuation and the board reviewed the 2009-2010 budget.

A motion was made, seconded and carried to approve the 2009-2010 expenditure budget of $1,889,479.

Mr. Braaten reported on the status of summer projects.

Mr. Braaten reported on the status of the pre-school program.

Brian Engstrom signed the Oath of Office as board member for the succeeding 3 years.

Mr. Braaten read a letter from the ND Department of Health on dental care.

A motion was made, seconded and carried to

approve the bills and financial reports.

Barbot Enterprises $4,400.00

Benson Co. Farmers

Press 104.52

BMI Educational Services 416.90

Carson-Dellosa Publishing

Co. 26.68

Cenex credit card 183.16

Cengage Learning 123.38

Dakota Web Composers,

LLC 60.00

Dunlap, Maria 206.60

Eye On Education 880.15

Farmers Union Oil Co. 168.21

Harlow’s Bus Sales, Inc. 5,924.35

Houghton Mifflin 2,814.93

Lego Education 280.90

Mac’s, Inc. 17.55

Mcgraw-Hill Companies 5,695.34

Minot Public Schools 950.00

National School Products 175.54

ND Council Of Educational

Lead 1,115.00

OfficeMax 50.83

Pierce County Tribune 34.00

Premier School Agendas 909.85

Scholastic Equipment

Co., LLC 10,854.42

School Specialty, Inc. 358.82

Time For Kids 229.84

Workforce Safety and

Insurance 5,722.99

Postmaster 51.85

Otter Tail Power Co. 547.07

B & H Oil Co. 153.12

Carolina Biological

Supply Co. 3,167.35

Chad’s Amoco, Inc. 118.87

City Of Leeds 159.00

Comfort Suites 50.05

Dacotah Paper Co. 657.08

Derrickson, Richard 129.51

Dunlap, Maria 27.00

Ecolab Pest Elimination 101.00

Eye On Education 69.90

Farmers Union Oil Co. 10.71

Flinn Scientific, Inc. 274.52

Gaffaney’s, Inc. 8,295.00

Johnson Clinic, PC 168.00

Lawn Company, LLC 125.00

LinguiSystems, Inc. 257.70

National Geographic

Society 15.90

National School Products 4.99

ND Telephone Co. 238.64

OfficeMax 667.79

Popplers Music, Inc. 580.00

Praxair Distribution, Inc. 21.30

Quill Corporation 82.71

Rolle, Gary 45.96

Sargent-Welch Scientific,

LLC 2,847.11

Schoenfish, Emil R., CPA 2,720.00

Stein’s, Inc. 1,386.26

Supreme School Supply Co. 197.24

Time For Kids 106.08

Training Room, Inc. 162.67

USI Education &

Government Sales 368.40

TOTAL: 65,511.74

Mrs. Braaten presented the elementary principal’s

report: kindergarten visitation; result of pre-school surveys; elementary enrollment numbers; six new students; handbook change to delete "tunnel" under Fire and Tornado Drills.

A motion was made, seconded and carried to remove "tunnel" from safe locations under Fire and Tornado Drills.

Mr. Braaten presented the HS Principal’s Report:

registration and enrollment numbers and three new students; RTI workshop for staff inservice; fall sport numbers; homecoming on Sept. 11.

A motion was made, seconded and carried to approve the annual audit of books and finances for 2008-2009.

A motion was made, seconded and carried to authorize the business manager to destroy old records in accordance with ND Century Code 21-06-05 and 21-06-06.

A motion was made, seconded and carried to approve the 2009-2010 certificate of levy.

A motion was made, seconded and carried to approve the 2009-2010 Teachers’ Handbook.

A motion was made, seconded and carried to approve the 2009-2010 Non-Certified Staff Handbook.

A motion was made, seconded and carried to approve the 2009-2010 Student Policy Handbook.

A motion was made, seconded and carried to approve the continuation of flexible benefits.

Mr. Braaten presented a bid on window replacement from Fargo Glass and Paint.

Mr. Braaten reported on ARRA State Diesel Grant program.

A motion was made, seconded and carried to apply for the ARRA State Diesel Grant.

Mr. Braaten reported on substitute teacher salary.

A motion was made, seconded and carried to increase the substitute teacher salary from $80 to $90 a day.

A motion was made, seconded and carried to increase the adult breakfast from $1.50 to $1.55.

A motion was made, seconded and carried to authorize the county auditor to limit General Fund levy taxes to 110 mills.

Mr. Braaten presented the superintendent’s

report: need an assistant boys’ basketball coach; NDHSAA meeting; switch of seasons for girls’ and boys’ basketball; golf co-op; status of bus driver applicants; enrollment of 148; and swine flu.

Next meeting is scheduled for September 17, 2009 at 7:30 a.m.

The meeting adjourned.

Maria Dunlap

Business Manager

Randy Silliman

President


MINUTES OF REGULAR MEETING

MADDOCK CITY COUNCIL

September 9, 2009

Mayor Rodney Maddock called a regular meeting of the Maddock City Council to order Tuesday, September 9, 2009 at 7 p.m. at the Maddock City Hall.

Present were council members Kent Neppl, Kay Feig, Marilyn Allan and Larry Summers. Also present were City Auditor Pamela Lee, Frank Mosser, Keith Winson, Ned Mitzel, Debbie Tracy and Lu Mathison.

A motion to approve the minutes of the August 10,

2009 regular meeting was made by Summers, seconded by Feig. The motion carried.

A motion was made by Summers, seconded by Neppl, to approve the bills. The motion carried.

Employee wages $5,472.77

BlueCross BlueShield, Inc. 2,165.50

One Call, Inc. 5.20

Team Laboratory Chemical

Corp. 813.25

Double M Sanitation 3,605.00

Durbin Excavating 825.00

Benson Co. Farmers Press 87.05

Eberline Services 240.00

Farmers Union Oil Co. 1,332.97

Edward R. Hamilton,

Bookseller 32.25

Frank L. Mosser 96.40

Gowan Construction, Inc. 169.44

Gus’s Auto 147.62

Maddock EDC 2,889.35

Maddock EDC 225.00

Maddock EDC

c/o R. Maddock 250.00

Maddock Mini Mart 714.00

Northern Plains Electric 17,954.83

Peterson Law Offices, PC 1,027.00

Visa 579.81

Northern Water Works

Supply, Inc. 4,330.00

Western Area Power 5,130.09

US Postal Service 440.00

Office Depot 48.10

ND State Tax Commissioner 93.03

Ramsey National Bank 1,429.18

A motion was made by Neppl, seconded by Summers, to employ Norman Haagenstad for 18 hours per week. This position is funded by the Experience Works Program. The motion carried.

Frank Mosser reported a need to replace 100 feet of sewer line pipe that goes from the lift station to the cells. A motion was made by Neppl, seconded by Summers, to approve this project. The motion carried.

Keith Winson requested permission to attend the ND Water and Pollution Control Conference in Minot October 20-22. A motion to allow Keith to attend this was made by Allan, seconded by Feig. The motion carried.

The 2010 preliminary budget was presented to the council. A motion to approve the budget as written was made by Allan, seconded by Summers.

The motion carried. The budget is available for examination in the office of the City Auditor.

Lu Mathison was present and provided a report on behalf of the Benson County Events Center (Multi-Purpose Building) as requested quarterly.

Debbie Tracy, Maddock Community Development director, gave a report. She has been chosen as a representative of the Rural Leadership North Dakota Program. She is working on a winter activity night for youth during Christmas break and also gave a report on the housing board activities.

A motion was made by Summers, seconded by Feig, to purchase a $40 Model Ordinance Manual from the ND League of Cities. The motion carried.

A motion was made by Allan, seconded by Feig, to approve the following building permit

applications: Kent and Amber Neppl, Ron and Donna Smith and Todd Smith. The motion carried.

A liquor/dance permit application was presented from the Benson County Rodeo Association for the Barb and Jerry Lunde wedding anniversary. A motion to approve was made by Neppl, seconded by Allan. The motion carried.

The next meeting will be held Monday, Oct. 5, 2009 at 7 p.m.

Pamela Lee

City Auditor

Rodney Maddock

Mayor


MINUTES OF SPECIAL MEETING

MADDOCK CITY COUNCIL

September 16, 2009

Mayor Rodney Maddock called a special meeting of the Maddock City Council to order on Wednesday, September 16, 2009 at 7 p.m. at the Maddock City Hall.

Present were council members Kay Feig, Larry Summers and Marilyn Allan. Absent was Kent Neppl.

Others present were City Auditor Pamela Lee, Kari Hunt, Debbie Tracy, Keith Winson and Frank Mosser.

The purpose for the special meeting was to review the city’s BlueCross BlueShield insurance policy with group benefits consultant Kari Hunt. She advised the council that the Medicare supplement policies for Lorraine Hakanson and Verna Johnson can no longer be handled through the city, but must be paid directly to BCBS.

There was a lengthy discussion regarding insurance benefits for city employees.

A motion was made by Summers, seconded by Allan, to have Tri-State Paving repair an area on Second Street in front of Carroll Gilbertson’s house. The motion carried.

There being no further business, the meeting adjourned.

Pamela Lee

City Auditor

Rodney Maddock

Mayor


PUBLIC NOTICE AND

NOTICE OF PUBLIC HEARING

The City of Leeds plans to submit a Community Development Block Grant (CDBG) application to the State of North Dakota, Division of Community Services (DCS). CDBG funds are intended to provide decent housing, suitable living environments and economic opportunities, principally for very low and low income persons through rehabilitation and preservation, economic/job development and public facilities improvements. It is estimated that $6,000,000 will be available statewide for the "Small Cities" CDBG program projects.

The application being considered would request $30,000 for Water Tower and Water Plant Repair.

It is estimated that approximately 100% of the funds would benefit very low and low income persons. Permanent involuntary displacement of neighborhood persons or businesses is not anticipated. Should it later become necessary to consider such displacement, alternatives will be examined to minimize the displacement. If no feasible alternatives exist, required/reasonable benefits will be provided to those displaced to mitigate adverse effects and hardships. Any very low and low income housing which is demolished or converted will be replaced.

A public hearing will be held at 10:00 a.m.

September 28, 2009 at the Leeds City Hall to obtain views and questions related to:

The proposed CDBG application is for the Water Tower and Water Plant Repair.

Community development and housing needs, including the needs of very low and low income persons, as well as other needs in the community that might be addressed through the CDBG program, and The performance of the City of Leeds in carrying out its community development responsibilities.

Written comments are also welcomed and must be received by September 28, 2009 at PO Box 651, Devils Lake, ND. Oral and written comments will be considered in deciding whether to submit an application for the proposed project. Written summary information will be available from the City of Leeds Auditor’s Office on September 23,

2009 until September 28, 2009 on any CDBG application the City of Leeds intends to submit to the state. A copy of the application as submitted to the state will be available for public review at North Central Planning Council after September 29, 2009.

Information and records regarding the City of Leeds proposed and past use of CDBG funds are available at North Central Planning Council during regular office hours. Advance notice is requested. If special accommodations are needed, please notify so that appropriate aids can be made available.


MINUTES OF REGULAR MEETING

KNOX CITY COUNCIL

September 11, 2009

A regular meeting of the Knox City Council was held Friday, Sept. 11 at 7 p.m. at the Knox Fire Hall. Present were Mayor Lloyd Marchus and Alderman J.P. Robbins. Alderman Sharon Hart was absent. Also present was City Auditor Pat Robbins.

The meeting was called to order by Mayor Marchus.

Minutes of the last meeting were read by CIty Auditor Robbins and were approved. The financial reports were presented by City Auditor Robbins and were approved. Bills paid for August were as follows:

Waste Management $298.46

Otter Tail Power Co. 136.44

Benson Co. Farmers Press 66.33

Pat Robbins 85.00

Cenex – York 53.66

Benson Co. Highway Dept. 120.00

Discussion was held on the size of the street culverts in comparison to the new culverts placed on US Highway 2. Also compared were the cost, hired labor and what can be done by the city. It was concluded that this determination would be made after appraising the project.

Discussion was held on the point system used by the county in allocating park funds to cities in Benson County. It was noted that the city of Knox will receive approximately $200 more this year because of its park recreation program.

The city budget was reviewed and approved.

The next meeting will be held Friday, Oct. 9 at 7 p.m. at the Knox Fire Hall.

There being no further business, the meeting adjourned.

Pat Robbins

City Auditor


MINUTES OF REGULAR MEETING

OBERON SCHOOL BOARD

August 10, 2009

A regular meeting of the Oberon School Board was held August 10, 2009.In attendance were Yvonne Thumb, Louise DeMarce, Karen Peterson, Tina Ross, Principal Kenneth Ploium, Assistant Principal Damian Kennedy and Business Manager Renae Kennedy, .

A motion was made, seconded and carried to approve the minutes of the July 15, 2009 meeting as read.

A motion was made, seconded and carried to accept the bills as presented.

NDSOS $400.00

State Fire & Tornado 895.53

Postmaster 8.58

Minot Daily News 52.38

Bismarck Tribune 165.74

Toshiba 98.61

Follett 2,000.00

John Thomas 115.00

NCS Pearson 4,860.00

Resouces for Educators 217.00

Renaissance Learning 4,726.71

Benson Co. Farmer Press 42.00

ND Telephone Co. 116.31

Slosson Ed. Publications 58.30

Scholastic Testing Services 81.85

Jasmine Johnsrud 9.00

Select Inn 99.98

Zaner-Bloser 536.89

Houghton Mifflin 1,152.56

Kenneth Ploium 542.77

Paul Stensland 6,853.77

WSI 2,346.28

McGraw-Hill 1,830.50

Farmers Union Oil 1,622.00

The Forum 138.92

Lakeshore 151.89

Hammond & Stephens 61.64

The kindergarten teacher job is still open.

The new bus got new tires. The right front tire needs to be aligned, possibly at Dakota Farm & Truck in Minot.

The boiler needs repairs on a flue and a leaking rivet.

A motion was made, seconded and carried to accept the revised Professional Development Policy.

A motion was made, seconded and carried to accept the Title I Application.

The 2009-2010 budget was reviewed. A motion was made, seconded and carried to accept the school budget and certificate of levy.

A motion was made, seconded and carried to accept Center Coal Company’s coal bid for the 2009-10 school year.

A motion was made, seconded and carried to pay Renae Kennedy’s business manager dues.

A motion was made, seconded and carried to have the pianos tuned.

A new stove for the kitchen was discussed.

The purchase of fans for every room was discussed.

Calendar of Events: Teacher in-service days will be August 13 – 14, 2009. The first day of school will be August 17, 2009.

Renae Kennedy presented the financials.

The next board meeting will be September 14, 2009 at 6 p.m.

A motion was made, seconded and carried to adjourn the meeting.

Renae Kennedy

Business Manager


OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

September 1, 2009

The Benson County commissioners met in regular session on Tuesday, September 1, 2009 at 8 a.m.

in the commissioner room of the Benson County Courthouse, Minnewaukan, ND. Commissioners present were Jason Lee, Curtis Hvinden, David Davidson, Lowell Haagenson and Michael N.

Steffan. The meeting was called to order by Chairman Lee.

John Beckstrand of the Water Resource Board met to discuss the issue of the outlet overflowing and damaging property along its path. Beckstrand requested the board write a letter to the State Water Commissioner notifying that agency of the situation.

A motion was made by Hvinden, seconded by Davidson, to approve the minutes from the regular meeting of August 18, 2009. All members voted yes. The motion carried unanimously.

A motion was made by Haagenson, seconded by Hvinden, to reappoint Carol Kurtz to the Social Service Board for a period of three years. All members voted yes. The motion carried unanimously.

The board reviewed the financing/lease forms for the three new John Deere motor graders. The auditor informed the board an advertisement for bids for the sale of the three 2004 143H Cat motor graders was placed in statewide newspapers in SD, Minn. and Mont. She also stated the deadline to have the three 143H Cat motor graders back to Butler Machinery if they should not sell is September 11, 2009 to guarantee the buyback price. A motion was made by Haagenson, seconded by Hvinden, to have the chairman sign the financing/lease forms. All members voted yes. The motion carried unanimously.

The auditor discussed the issue of Benson County creating a "Complete County Committee" for the 2010 Census. A motion was made by Haagenson, seconded by Davidson, to have the board of county commissioners serve as the "Complete County Committee" for Benson County. All members voted yes. The motion carried unanimously.

The board discussed allowing Benson County employees to participate in the NDPERS Portability Enhancement Provision Program. A motion was made by Steffan for Benson County to join the NDPERS Portability Enhancement Provision Program and offer the plan to all eligible employees of Benson County. The motion was seconded by Haagenson. All members voted yes. The motion carried unanimously. The board approved joining the NDPERS Portability Enhancement Provision Program effective September 1, 2009.

The board reviewed the issue of sick leave payout for Social Service employees. The board reviewed the minutes of December 7, 2004 in which the board amended the Non-social Service Employee Handbook to pay out sick leave benefits. The board also discussed that Social Service employees are mostly governed by the state merit system. Discussion was held on this issue.

At 8:30 a.m. the telephone conference was held for the Lake Region District Health Unit. Joe Belford called the meeting to order. Nominations for chairman were opened. A motion was made to elect Joe Belford chairman. All voted yes. The motion carried. Roll call of counties was held.

The minutes from the previous meeting were unanimously approved. The 2010 budget was presented by Karen Halle. A motion was made to approve the 2010 budget. All members voted yes.

The motion carried unanimously. A motion was made and passed unanimously to adjourn the meeting.

James P. Wang, State’s Attorney arrived at the meeting at 8:40 a.m.

The board held further discussion on the issue of paying out sick leave benefits for social service employees. A motion was made by Steffan to approve paying out sick leave benefits for social service employees according to the employee handbook effective September 1, 2009. Chairman Lee called for a second to the motion. Further discussion was held on the issue. The motion was seconded by Haagenson. Roll call vote: Davidson

— yes; Haagenson — yes; Steffan — yes; Hvinden

— yes; Lee — yes. The motion carried.

Highway Superintendent Don Trnka met with the board. He presented the monthly bills for the road department. Trnka stated he will add the new motor graders to the NDIRF policy. Trnka gave an update on the progress of road graveling and repairs. Dawn Flemmer came to the meeting and presented her FEMA Project Report for September 1, 2009. She explained the report and gave an update on her work as applicant agent. Trnka stated the Game & Fish Department contacted him regarding the Black Tiger Bay Road and questioned the extent of improvements that will be made to the roadway. Trnka stated rip-rap has been pulled back into place on the Brinsmade Road next to Old Hwy. 281. Trnka discussed the purchase of adapters and lift groups for the new motor graders. Trnka clarified that the motor grader in Maddock only needs an adapter. Trnka informed the board the county is responsible for returning the three 143H motor graders back to Butler Machinery in Minot.

The board reviewed and discussed the monthly county bills along with the Benson County transportation expenses for August 2009. A motion was made by Hvinden, seconded by Haagenson, to pay all county approved bills. All members voted yes. The motion carried unanimously. The following bills were paid:

ND State Treasurer $3,986.56

Otter Tail Power Co. 423.38

Scott Knoke 382.95

Visa 669.83

Esmond City 25.50

Devils Lake Daily Journal 31.00

Farmers Union Oil 3,259.62

Johnston Fargo Culvert Inc. 2,476.75

ND Div. of Emergency Mgt. 1,490.38

Benson Co. Highway Dept. 152.00

Bonita Knatterud 50.00

Cass County Tr. 78.00

Comfort Inn 210.00

Creative Impressions 185.00

Dean Petska 50.00

Information Technology

Dept. 458.20

James Wang 638.00

Kmart 49.99

Lisa Wold 150.00

ND Telephone Co. 1,244.48

SDU 500.00

Stacy Heggen 50.00

State Fire & Tornado Fund 7,061.44

Wanda Teigen 531.10

ND Telephone Co. 732.64

3D Specialties 453.54

Acme Electric 59.28

Ag Resources 32,000.00

B & H Oil 2,666.45

Farmers Union Oil-Mdk 5,262.40

Kem Pro 381.00

Lyle Signs Inc. 290.59

OfficeMax Inc. 370.68

R & B Supply Co. 282.95

Theco Inc. 89.76

Farmers Union Oil-Mdk 55.09

Farmers Union Oil-York 52.23

Gerrells 38.25

Lyndon Olson 177.92

Pierce County Tribune 35.75

Sara Plum 145.91

Tim Finley 425.14

Terry Follman 1,060.36

Aflac 761.43

Alltel 183.42

Chad’s Amoco 337.77

David Davidson 52.80

Protective Life Insurance

Co. 129.28

Ramsey Co. Sheriff’s Dept. 79.92

Reliable Office Supplies 131.86

SDU 270.00

Cynthia Lund 41.00

National Retirement

Solution 1,014.00

ND Public Employees

Retirement 11,604.98

Social Welfare 9,528.31

Butler Machinery 383.92

Clute Office Equipment 381.00

Dawn Flemmer 1,848.75

GCR Tire Center 2,775.66

Gene Hager 1,240.00

HSB Business Solutions 283.03

HY-Z Wireless 39.00

JS Vending Inc. 30.56

Lake Lumber 140.66

Mac’s Inc. 40.03

Nodak Electric Co-op 39.57

Office Depot 30.50

OfficeMax 52.01

Otter Tail Power Co. 22.64

Quality Welding 28.28

Wal-Mart 751.63

Alltel 70.39

Balco Uniform Co. Inc. 698.00

Benson Co. Clerk of Court 25.00

Benson County Highway

Dept. 180.00

Bonnie Erickson 36.38

Best Western Kelly Inn 55.00

Charles Paulson 95.97

Clute Office Equipment 98.92

Comfort Inn 472.00

Dental Service Corp. of ND 3,450.78

Ellen Huffman 235.33

JS Vending Inc. 149.40

Lana Johnson 34.99

MarketPlace Motors 3.99

ND Public Employees

Retirement 24,466.58

ND Safety Council 150.00

ND Telephone Co. 290.07

Northern Plains Electric

Co-op 32.81

Prairie Public 150.00

Benson County Farmers

Press 535.14

Renee Haagenson 68.98

Randy Thompson 47.50

Scott Knoke 75.00

Stakeout Inc. 421.58

Service Tire 935.62

Vondal’s Electric 121.60

August 2009 NET PAYROLL

County Agent $1,030.73

Emergency Disaster 972.99

VSO 983.67

County Road 43,367.46

Social Services 26,655.61

County General 36,452.87

The auditor presented the board with the findings of the audit report from Eide Bailley. The board also reviewed the bill for accounting services.

The board approved paying $5,000.00 of the bill.

The board reviewed a letter from The Hon. Donovan Foughty, district judge, dated August 24, 2009 regarding increasing the compensation paid to the public administrator for Benson County. A motion was made by Steffan, seconded by Hvinden, to increase the compensation amount from $50.00 to $150.00 per month. All members voted yes. The motion carried unanimously.

The board reviewed a letter from the ND DOT dated August 19, 2009 regarding a thin lift overlay on project STM-MDF-3-019(050)099, PCN 18432.

The board also reviewed a memo from the DLBJWRDB dated August 12, 2009 regarding Tolna Coulee funds. A motion was made by Steffan, seconded by Haagenson, to allow the utilization of the money from Benson County for the Tolna Coulee project.

Hvinden voted no. Remaining members voted yes. The motion carried.

A letter from the ND DOT dated August 26, 2009 was presented to the board regarding the

2010-2011 Federal Aid Program. A copy of this document was given to the highway department.

Discussion was held on whether or not to purchase an extended warranty on the 2004 143H Cat motor grader owned by the highway department. The board concluded to not purchase the extended warranty.

The board reviewed a letter from Central Power Electric Co-op dated August 28, 2009 regarding an environmental review on the 69KV transmission line between the Maddock junction and Josephine.

The board reviewed a response letter from the US DOT Federal Highway Administration dated August 24, 2009 regarding the request to lift restrictions on Old Hwy. 281 for the new proposed boat ramp for access to Pelican Lake. The board decided to send the letter to Jim Yri for a response.

The board reviewed two bills submitted by the Extension office for the purchase of a passport.

A motion was made by Steffan, seconded by Davidson, to approve paying the bills provided the passports be used only for county business.

All members voted yes. The motion carried unanimously.

The board reviewed a letter from Garrison Diversion dated August 28, 2009 regarding surplus equipment for sale.

A motion was made by Hvinden, seconded by Steffan, to transfer $75,000 from Emergency Poor to Social Services. All members voted yes. The motion carried unanimously.

The meeting adjourned at 11:55 a.m.

Bonnie Erickson

Benson County Auditor

Jason Lee

Chairman


REQUEST FOR PROPOSAL

PRELIMINARY AND CONSTRUCTION ENGINEERING SERVICES The Benson County Commissioners are requesting proposals for preliminary and construction engineering services on the following federal emergency relief aid projects:

Site 03-1

Project # CER-0328(067)

PCN #18138

Please provide the following information:

A. FIRM’S CAPABILITY

1. Resume of key personnel with particular references to similar projects.

2. In house engineering expertise and/or need for outside consultants (civil, electrical, mechanical, testing, etc.).

3. Survey expertise, both data collection and construction staking.

B. RECORD AND PERFORMANCE

1. Submit list of similar projects completed (list owner, type of work and construction cost).

2. Submit references of four clients and or individuals with proposal. One shall be a financial reference.

3. Resume of construction review personnel with brief description of review procedure (number of persons, full-time, part-time, etc.).

C. GENERAL INFORMATION

1. Ownership. Verify if minority owned.

2. Firm’s headquarters, where work would be performed and where expenses and mileage would be charged.

3. Name and phone number of the consultant’s contact person.

Each firm will be judged on a basis of values, as shown above.

If deemed necessary, the Benson County

Commissioners may select one or more firms for the interview portion of the selection process.

Those firms not selected will be advised in writing.

The engineering fees shall be negotiated with the successful firm. If the fee cannot be agreed upon, the county reserves the right to negotiate with the second and third choice. All costs incurred by a firm submitting a proposal shall be borne by that firm.

The County Commissioners reserve the right to reject any and/or all proposals.

Proposals will be accepted until 5 p.m. on October 2, 2009 at the office of the County Auditor.

Please submit Proposal to:

PRELIMINARY AND CONSTRUCTION ENGINEERING SERVICES Benson County Auditor Benson County Courthouse PO Box 206 Minnewaukan, ND 58351-0206 (Publish Sept. 23 & 30, 2009)


NOTICE OF LAPSE

OF MINERAL INTEREST

TO: Alex McKenzie Estate, 4310 Westside, Suite 6, Dallas, Texas 75209; Alex McKenzie Estate, Tyler, Texas 75701 Ron Olson, 207 12th St. SW, Rugby, North Dakota 58368, Carolyn R. Wright, 108 Trailwood Court, Burleson, Texas 76028-1704, Lenore T. Wright,

1115 2nd Ave. SE, Rugby, North Dakota 58368, Kathryn L. Beaman, 3838 62nd St. NE, Rugby, North Dakota 58368 and Janice M. Bibby, 38 Crestview Dr., Geneseo, Illinois 61254 are the present owners of the surface estate of the following real estate located in Benson County, North Dakota, to-wit:

Twp. 156N, Rge. 71W:

Sec. 21: Lot One (1), SE1/4NW1/4, W1/2NE1/4, E1/2SW1/4 and W1/2SE1/4 Sec. 28: NW1/4 In accordance with the provisions set forth in North Dakota Century Code Section 38-18.1-02, the mineral interests of the Alex McKenzie Estate, lying in and under the premises described above are lapsed, and deemed abandoned, and you are hereby given notice of that lapse pursuant to North Dakota Century Code Section 38-18.1-06.

Mineral interests as used herein shall mean all of the oil, gas, coal, clay, gravel, gold, uranium, bromine, calcium, fluorine, helium, iodine, lithium, magnesium, nitrogen, phosphorus, potassium, potash, sodium and sulfur and their compounds, as well as all other minerals.

Dated this 16th day of September, 2009.

-s- Ronald P. Olson

Ronald P. Olson

-s- Lenore T. Wright

Lenore T. Wright

-s- Janice M. Bibby

Janice M. Bibby

-s- Kathryn L. Beaman

Kathryn L. Beaman

-s- Carolyn R. Wright

Carolyn R. Wright

(Publish Sept. 23 & 30 & Oct. 7, 2009)


NOTICE TO CONTRACTORS

The North Dakota Department of Transportation

(NDDOT) will receive bids for the construction of the following project(s):

Job No.: 10

Project No(s).: STM-SNH-3- 002(106)212

Length: 24.039

Type: THIN LIFT OVERLAY

County(s): BENSON & PIERCE Cos

Location: US 2 FROM RUGBY, E TO APPROXIMATELY 2 MILES W OF LEEDS, EASTBOUND ROADWAY Bids will be received until 09:30AM, October 16, 2009, IN THE FOYER, LOCATED ON 3RD FLOOR, OUTSIDE ROOM 330 OF THE NDDOT BUILDING, ON THE CAPITOL GROUNDS, IN BISMARCK, NORTH DAKOTA. Bids will be opened at that time and the live webcast can be viewed online at http://www.dot.nd.gov/business/bidwebcast.htm.

All bidders are required to be prequalified at least seven (7) days before the date of the bid opening.

The proposal forms, plans, and specifications are available on the NDDOT website at http://www.dot.nd.gov and may be inspected at the Construction Services Division, NDDOT, Room 333,

608 East Boulevard Avenue, Bismarck, North Dakota, 58505-0700. NDDOT reserves the right to reject any and all proposals, waive technicalities, or to accept such as may be determined in the best interests of the state.

Requested by:

Francis G. Ziegler, P.E., Director

North Dakota

Department of Transportation

 


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