6/10/2009 – Public Notices


 

 

OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

May 19, 2009

The Benson County commissioners met in regular session Tuesday, May 19, 2009 at 8 a.m. in the commissioner room of the Benson County Courthouse in Minnewaukan, ND. Commissioners present were Jason Lee, Curtis Hvinden, Lowell Haagenson, David Davidson and Michael N.

Steffan. The meeting was called to order by Chairman Lee. Other people present were Richard Peterson of the Benson County Farmers Press.

Wanda Teigen met with the board for an interview for the highway superintendent position. Dana McIntyre, another applicant for the position, was present at this time. The board posed questions to Teigen regarding the position.

Brandon Grove also met with the board for an interview for the highway superintendent position. Grove explained to the board his qualifications for the position.

State’s Attorney James P. Wang arrived at the meeting.

Dana McIntyre interviewed for the highway superintendent position. He commented on his experience, which would bring benefits to Benson County.

Ellen Huffman and Randy Thompson of the Benson County Tax Equalization Office, and Clifford Johnson came to the meeting to discuss issues concerning the 30 year easement program for inundated property and the Wetlands Reserve Program. The restriction for the program is that the depth of the water on the inundated acres cannot be more than 4-1/2 feet. Huffman requested an opinion from the board as to what will be done with taxes if owners should participate in the program. State’s Attorney Wang gave his opinion on the issue. A motion was made by Haagenson, seconded by Hvinden to not increase the property taxes if the owner participates in the program because the property is still under water and is not usable by the landowner. All members voted yes. The motion carried unanimously.

John Scott and Ralph Olson met with the board to discuss an issue with North Viking Township not graveling a roadway in need of gravel.

Olson stated the roadway is not on a section line but has been in existence for more than 20 years. This being the case, the township needs to take responsibility for the roadway according to state law.

Scott stated the roadway was formerly a through road. State’s Attorney Wang commented on the issue and discussed whether or not this becomes a safety issue and if legal recourse could be a possible remedy. Olson requested State’s Attorney Wang issue a letter to the North Viking Township Board of Supervisors to explain the law on the issue.

Don and Bob Invik of Wold Engineering met with the board. The board questioned if estimates were prepared on patching the roadway in project SC-0328(066). Bob Invik presented estimates and explained a portion of the work is located within the city limits of Maddock. He further indicated the work order on the project will need to be changed and the patching will cost the county an additional estimated $10,000. He indicated the chip seal project will need to be completed prior to Sept. 1, 2009. Discussion was held on who will be in charge of discussing this issue with the city of Maddock.

The board reviewed the Request for Proposals received on Project SC-0311. The only Request for Proposal received was submitted by Wold Engineering. The board reviewed the proposal. A motion was made by Steffan, seconded by Haagenson, to accept the proposal for preliminary and construction engineering services submitted by Wold Engineering. All members voted yes. The motion carried unanimously.

A motion was made by Davidson, seconded by Steffan, to reappoint Jason Lee to the Northeast Nine. All members voted yes. The motion carried unanimously.

A motion was made by Steffan, seconded by Haagenson, to reappoint Dean Petska as public administrator pending approval of the presiding district judge. All members voted yes. The motion carried unanimously.

A motion by was made by Hvinden, seconded by Haagenson, to appoint Debbie Tracy to the Benson County Housing Authority Board for a period of five years commencing June 1, 2009 to replace Donna Rice.

All members voted yes. The motion carried unanimously.

A motion was made by Haagenson, seconded by Davidson, to reappoint Susan Fossen as Benson County Director of Transportation for a period of one year effective June 1, 2009. All members voted yes. The motion carried unanimously.

A motion was made by Hvinden, seconded by Haagenson, to approve the minutes from the regular meeting of May 5, 2009 and the special meeting of May 19, 2009. All members voted yes. The motion carried unanimously.

The bid opening for the purchase of one or more motor graders was held at 10 a.m. Bids were received from RDO Equipment and Butler Machinery Co. Both bids were in order and accompanied by a bid bond.

Representatives were present from Butler Machinery Co. and RDO Equipment. The following bids were received:

RDO Equipment, Grand Forks, ND: a. 1 or more John Deere 772G motor grader (s): $132,440 per motor grader (using $109,000 buyback to Butler Machinery Co. of old machine for down payment) [Guaranteed repurchase price $148,000]; b. 1 or more John Deere 772GP (Grade Pro

option) motor grader (s): $146,140 per motor grader (using $109,000 buyback to Butler Machinery Co. of old machine for down payment) [guaranteed repurchase price $156,800].

Butler Machine, Minot, ND: a. 1 or more CAT 140M motor grader(s):

$123,362 to $134,362 per motor grader (using variable trade allowances for old machines) [guaranteed repurchase price $135,000].

The board allowed representatives time to explain and give input on their respective machines. RDO had lowest bid. The board concluded to table a decision on this issue until a later time.

Robert Ceplecha met with the board to interview for the highway superintendent position. The board questioned Ceplecha on his qualifications.

Donald Trnka also met with the board for his interview for the highway superintendent position. He discussed his past work experience.

The board discussed information received from the interviews. A motion was made by Steffan to hire Donald Trnka as highway superintendent. Discussion was held on this issue and on the issue of advertising for the position of road foreman. Lee stated the superintendent should be given the opportunity to select his/her own foreman. Haagenson seconded Steffan’s motion. Hvinden opposed. The remaining board members voted yes. The motion carried.

The auditor presented information on having a county audit completed for the years 2007 and 2008. The auditor explained the state auditor’s office would be able to perform the audit in August 2009, however the costs of the audit have increased and will cost the county between $13,000 to $15,000. The board concluded to contact another accounting firm to get an estimate for performing the audit.

State’s Attorney Wang gave his opinion on having an audit performed at the road department on prior flood accounts that have not been closed out along with an audit for 2007 and 2008. Wang presented an estimate he received for this type of audit. A motion was made by Steffan, seconded by Davidson, to have the audit performed. All members voted yes. The motion carried unanimously.

The board reviewed an e-mail from Laurence Rankin dated May 18, 2009 announcing the Devils Lake Disaster Recovery Center is now open.

Haagenson discussed contracting for gravel work to assist in repairing roads using funds to be received from SB 2012.

The board reviewed two other e-mails from Laurence Rankin dated May 16, 2009 regarding the inclusion of Benson County for individual assistance through FEMA and the extension of the disaster assistance deadline to August 10, 2009.

Davidson left the meeting at 12 noon.

Tim Sattler from RDO met with the board again regarding a decision to purchase motor graders. The board discussed purchasing three machines and retaining one of the blades currently used. An advertisement for bids would be placed for selling three blades rather than exercising the buyback option of Butler Machine. The board informed Sattler RDO received the low bid. A motion was made by Steffan, seconded by Haagenson, to accept the bid of RDO Equipment. All members voted yes.

The motion carried unanimously.

A motion was made by Steffan, seconded by Hvinden, to purchase three new 772GP Motor Graders with Grade Prop option from RDO Equipment.

All members voted yes. The motion carried unanimously.

The board reviewed an e-mail from Terry Traynor dated May 13, 2009 regarding the Disaster Loan Program for political subdivisions.

Donald Trnka was called to come back to the meeting regarding his appointment as road superintendent. Trnka stated he will accept the position. The board told Trnka he can take steps to hire a road foreman either from within the department or through advertising for another employee. The board stated Trnka could start employment as soon as he is ready. Trnka questioned if someone from the board works with the portfolio of the road department. The board discussed putting this into effect but concluded the board would serve the superintendent through their respective districts.

The board reviewed a letter from the ND DOT dated May 6, 2009 regarding county structures 20′ and longer with bridges with alert code 3.

The board also reviewed an e-mail from Laurence Rankin dated May 14,

2009 regarding FEMA approval of additional counties to the disaster declaration along with a letter from FEMA dated May 12, 2009 regarding determinations of properties.

The board reviewed cost estimates for flooring in the entry ways of the courthouse and for costs involved in the 125th Centennial Celebration. The board originally allocated $6,000 for the project but the estimate for the flooring and supplies for the celebration came in at $7,510. A motion was made by Haagenson, seconded by Hvinden, to increase the allocation to $7,510. All members voted yes.

The motion carried unanimously.

The board reviewed a water hook-up application from the Spirit Lake Water Resource Management along with a right-of-way right of entry and permission to conduct survey and archeological inventory through the Bureau of Indian Affairs and Water User’s Agreement.

Haagenson suggested having an employee appreciation supper this summer. The costs of the supper would be paid by the commissioners.

The board concluded an appreciation supper is a good idea and will be held on July 17, 2009.

The board discussed setting the wage for the foreman at the road department. A motion was made by Hvinden, seconded by Haagenson, to have the wage for the highway foreman be set at $17 per hour. All members voted yes. The motion carried unanimously.

The meeting adjourned at 1:15 p.m.

Bonnie Erickson

Benson County Auditor

Jason Lee

Chairman


ANNUAL SCHOOL BOARD

ELECTION NOTICE

TWO OPENINGS ON FORT TOTTEN

PUBLIC SCHOOL BOARD NO. 30

Stephanie Anderson, business manager of the Fort Totten Public School Board No. 30, has announced there will be two positions open on the board. These positions will be three (3) year terms.

The seven (7) candidates running are incumbent Raymond Cavanaugh, Luwonna (Dolly Azure) Cavanaugh, Patricia Christianson, Frank de la Paz, Lynette Lovejoy, Shirley "Beasley" Stensland and Valerie Yankton.

An individual’s child does not need to attend the Fort Totten Public School District No. 30 in order to vote. Individuals have to reside within the Fort Totten Public School District No. 30 for at least 30 days preceding the election and must be 18 years of age in order to vote. Also, an individual doesn’t have to be an enrolled member in order to vote.

The annual school board election will be held on Tuesday, June 30, 2009. The polls will be open from 10 a.m. to 7 p.m. at the Fort Totten Blue Building.

Absentee ballots are available in the Four Winds High School office until Monday, June 29, 2009.

(Publish June 10, 17 & 24, 2009)


INVITATION TO BID

CONCRETE SIDEWALK

Benson County Housing Authority (BCHA) will be accepting sealed bids for replacing a concrete sidewalk at 201 Main St. W, Minnewaukan, ND 58351. Sealed bids will be accepted until 4 p.m., June 12, 2009 at the office of Benson County Housing Authority, 201 Main St. W, Minnewaukan, ND 58351. Any bids received after this time will be considered non-responsive and not accepted. The bid opening will be June 15, 2009 at the Benson County Housing Authority Board of Commissioners meeting.

The bid shall be for all materials and labor necessary, including: 1) any necessary prep work, not limited to removing existing concrete, leveling and hauling fill; 2) attach rebar, if necessary, to try keep from heaving; 3) re-pour concrete (6’x46′); 4) secure 40′ of handicapped railing into the concrete; and 5) slope end for handicap accessibility.

Bidders on this project will be required to comply with David Bacon Requirements.

The project site is available for inspection by any prospective bidders by calling BCHA at (701)473-5671 and scheduling a time for inspection.

WORK is to be CONCLUDED on or before Sept. 15, 2009.

Bids must be labeled on the outside of the envelope with the

following: 1) name of the person/firm submitting bid; and 2) must be marked "Sidewalk."

A bid will not be considered if it does not fully comply with these requirements. The Invitation to Bid does not commit the housing authority to award a contract nor to pay any costs incurred in the preparation of bids in the procurement of supplies. BCHA reserves the right to reject any or all bids, to waive any information or irregularities and to re-advertise when it is in the best interest of BCHA.

Shelly Kallenbach

Executive Director

(Publish May 27 & June 3 & 10, 2009)


MINUTES OF REGULAR MEETING

MADDOCK SCHOOL BOARD

May 12, 2009

A regular meeting of the Maddock School Board was held May 12, 2009 at 5:30 p.m. Present were President Chris Lauinger, Becky Brandvold, Linda Ellingson, David Kenner, Randy Benson, Superintendent/High School Principal Kim Anderson, Elementary Principal Penny Leier, and Business Manager Brenda Fossen. Joleen Risovi was also present.

Item 5c was added to the agenda. A motion was made by Brandvold, seconded by Ellingson, to approve the agenda as amended. The motion carried.

A motion was made by Ellingson, seconded by Kenner, to approve the minutes of April 14 and 27, the General Fund bills totaling $30,112.55, food service and activities reports. The motion carried.

Alltel Wireless $48.23

Altru Health 2,235.00

Barnes & Noble 120.24

Belle Trucking 5,660.32

Benson Co. Farmers Press 98.80

Cenex Convenience Card 39.62

City of Maddock 3,112.20

Cole Papers 318.22

Dakota Boys & Girls Ranch 5,772.00

Dakota Web Composers 90.00

Doublewood Inn 55.00

EduTech 450.00

Farmers Union Oil 200.00

Farmers Union Oil Co. 3,814.03

Food Service Fund 33.78

Fuge, Chris G. 57.99

Gus’s Auto Supply 38.72

Harlow’s Bus Sales 221.74

Hewlett Packard Co. 969.00

Holiday Inn 759.00

HW Wilson Co. 248.00

Jacobson, Jeff 40.00

Jostens 124.10

Jostens Printing &

Publishing 52.58

JS Vending 149.15

Maddock Mini Mart 8.75

Menards 9.99

Minot Daily News 22.53

Multi-Purpose Building 1,150.00

ND Telephone Co. 371.05

Northern Trophy &

Engraving 199.60

Quill Corporation 61.65

Sew Right LLC 191.00

Share Corporation 135.05

SimplexGrinnell 10.00

Software Unlimited, Inc. 2,200.00

Stein Chemical Co. 50.20

The Glass Shop 16.80

Thrifty White Drug 8.98

Tracy’s Market 368.07

United Parcel Service 42.84

VoWac Publishing Co. 558.32

TOTAL 30,112.55

Principals reported on the School Improvement visitation and the end of year activities. The elementary staff will be ordering a new reading series. Ross Sutter, a Norsk Hostfest artist, has scheduled two days in September to teach Scandinavian songs, dance and games.

Mrs. Anderson stated that the new bleachers are scheduled to arrive the week of June 8, and she has scheduled the removal of the wood from the old bleachers. The sports boosters have agreed to arrange the removal of the metal frames.

A motion was made by Brandvold, seconded by Kenner, to approve Quote

#39891 from Greenberg Roofing to reroof the north half of Area 8 for $26,147, and to approve Quote #39892 to reroof the south half of Area

8 for $26,768. Area 8 is the northeast corner of the school. The roll call vote is all in favor.

Other summer projects include moving the library to the senior high wing, repairing carpet in the resource center, completion of the ag classroom wall and painting in the office area.

A motion was made by Kenner, seconded by Ellingson, to approve the Ramsey National Bank Pledge of Assets dated March 31, 2009. Upon roll call vote, all were in favor.

A motion was made by Ellingson, seconded by Benson, to transfer $5,000 from the General Fund to the Food Service Fund. Upon roll call vote, all were in favor.

A motion was made by Brandvold, seconded by Kenner, to approve the contract for Sara Sather for business education. Upon roll call vote, all were in favor.

Driver’s education has been arranged with the Leeds School. Maddock students will be bused to Leeds for the classroom hours. Maddock will be billed for its share of the total costs and student fees will remain unchanged.

Remaining 2009-10 salaries were discussed. A motion was made by Kenner, seconded by Ellingson, to increase Mrs. Leier’s contract by $1,500 and Mrs. Anderson’s contract by 7.5%. Upon roll call vote, all were in favor.

A motion was made by Kenner, seconded by Benson, to approve the 50-cent support staff increase as recommended by Mrs. Anderson and change the activity driver rate to $8 per hour. Upon roll call vote, all were in favor.

Changes in state graduation requirements were discussed and compared to current policy. Handbook changes will be presented in June. Other legislative changes were also discussed.

Mrs. Anderson will be attending the 2009 National Education Computing Conference in Washington, DC June 27-July 3. This is funded by Title I Stimulus.

The next regular meeting will be June 10 at 5:30 p.m.

The annual meeting will be July 15 at 5:30 p.m. The meeting adjourned.

Brenda Fossen

Business Manager

These minutes are submitted for publication prior to board approval.

Excess Mill Levy


NOTICE OF SPECIAL ELECTION

West Bay Township

Benson County, ND

NOTICE IS HEREBY GIVEN that on June 17, 2009 at the polling place of the Minnewaukan Senior Citizen Community Center in the Township of West Bay, County of Benson, an election will be held in which the following question shall be submitted to the electors of West Bay Township:

Shall West Bay Township levy taxes for a five-year period commencing in 2009, which shall exceed the legal limit by not more than $2,602.42, so that the taxes levied, instead of being $5,204.84, which is the limit authorized by law for the tax year 2008, shall be approximately $7,807.20? This excess levy shall be contingent on the Benson County Board of Commissioners waiving any interest accruing from and after January 1, 2009 on the bill owed to the Benson County Highway Department which is 365 days past due as of December 31, 2008. All funds received by the township from this levy shall first be used for the purpose of paying off the past due amount to the Benson County Highway Department. Any remaining funds shall be used to pay other expenses of the township as needed.

( ) Yes or ( ) No.

BE IT KNOWN that the total income of West Bay Township from the first day of January 2008 to the last day of December 2008 was $10,900.09 and that the total warrants issued for said period amounted to $6,450.06.

BE IT FURTHER KNOWN that the expected expenditures for each year of the five-year period commencing in 2009 are roughly equivalent to the $14,308.00 spent in 2006.

BE IT FURTHER KNOWN that the current tax levy of 18 mills, which produced $5,204.84 in income in 2008, is the legal maximum, but that a 100 percent excess levy of the basic legal limitation is authorized for a five-year period. If 60 percent of the qualified electors shall approve the above-stated question, the levy shall be increased an additional 9 (nine) mills upon each dollar of taxable valuation, which increase would have produced $2,602.42 in additional income at

2008 valuations.

BE IT FURTHER KNOWN that said election will be opened at 10 a.m. and will continue open until 12 noon in said West Bay Township.

(Publish June 3 & 10, 2009)


INVITATION TO BID

Design & Installation of Sign

201 Main St. W

Minnewaukan, ND 58351

Benson County Housing Authority (BCHA) will be accepting sealed bids for the design and installation of a V-shaped sign to be located at

201 Main St. W, Minnewaukan, ND 58351. Sealed bids will be accepted until 4 p.m., June 12, 2009 at the office of the Benson County Housing Authority, 201 Main St. W, Minnewaukan, ND 58351. Any bids received after this time will be considered non-responsive and not accepted. The bid opening will be June 15, 2009 at the Benson County Housing Authority Board of Commissioners meeting.

The awarded bidder will need to work with the BCHA director to design a logo indentifying Benson County Housing Authority & West Bay Homes.

The bid shall be for all materials and labor necessary, including: 1)

2 – 8’x4′ alumacorr boards; 2) as part of the bid include as a separate line item showing the cost for special color board; 3) sign lettering; 4) 3 PVC covered posts installed using pearock; 5) design and installation; and 6) availability of all tools necessary to securely install signs.

Bidders on this project will be required to comply with Davis Bacon Requirements.

By calling the office at (701) 473-5671 an appointment may be scheduled to inspect the property where the sign is to be placed.

WORK is to be CONCLUDED on or before July 20, 2009.

Each bid must be labeled on the outside of the envelope with the

following: 1) name of the person/firm submitting bid; and 2) must be marked "Sign."

A bid will not be considered if it does not fully comply with these requirements. The Invitation of Bid does not commit the housing authority to award a contract nor to pay any costs incurred in the preparation of bids in the procurement of supplies. BCHA reserves the right to reject any or all bids, to waive any information or irregularities and to re-advertise when it is in the best interest of BCHA Shelly Kallenbach Executive Director (Publish June 3 & 10, 2009)


MINUTES OF SPECIAL MEETING

MINNEWAUKAN CITY COUNCIL

May 28, 2009

A special meeting of the Minnewaukan City Council was held on May 28,

2009 at 5:30 p.m. at the Minnewaukan Library. Present were Mayor Curt Yri and council members Steve Huffman and Rita Staloch.

A motion was made by Staloch, seconded by Huffman, to approve the first reading of a Emergency Power Ordinance.The motion carried unanimously.

There being no further business, the meeting adjourned.

Rita Staloch

Council

Curtis A. Yri

Mayor


NOTICE OF ELECTION

OBERON SCHOOL DISTRICT NO. 16

Notice is hereby given that on Tuesday, June 30, 2009 the annual Oberon School District election will be held for the purpose of electing two members to the school board for a term of three years. The polling place will be in the Oberon School lunch room, and polls will be open from 11 a.m. to 7 p.m.

Renae Kennedy

Business Manager

Oberon School District No. 16

(Publish June 10 & 24, 2009)


MINUTES OF REGULAR MEETING

WARWICK CITY COUNCIL

April 6, 2009

A regular meeting of the Warwick City Council was held April 6, 2009 at 7 p.m. The meeting was called to order by Mayor George Evans.

Council members present were Ron Jacobson and Gary Elfman.

Minutes of the previous meeting were read. Elfman made a motion to approve the minutes. Jacobson seconded. The motion carried.

Bills were presented.

UTILITY FUND

Mark Elfman $249.34

Otter Tail Power Co. 225.62

Waste Management 857.13

ND Dept. of Health 16.00

Hawkins 401.13

ND Sewage Pump Lift

Station 200.00

Internal Revenue Service 123.93

ND Rural Systems

Association 75.00

GENERAL FUND

Otter Tail Power Co. $167.62

Sandra Barber 210.00

Internal Revenue Service 241.95

Benson Co. Tax Equalization 252.00

Benson Co. Farmers Press 58.50

Job Service ND 1.62

Jacobson made a motion to pay the bills. Elfman seconded. The motion carried.

The next regular meeting will be held May 4, 2009.

There being no further business, the meeting adjourned.

Sandra Barber

City Auditor


MINUTES OF REGULAR MEETING

WARWICK CITY COUNCIL

May 11, 2009

A regular meeting of the Warwick City Council was held May 11, 2009 at 7 p.m. The meeting was called to order by Mayor George Evans.

Council members present were Ron Jacobson, Nick Walter and Gary Elfman.

Minutes of the previous meeting were read. Elfman made a motion to approve the minutes. Walter seconded. The motion carried.

Bills were presented.

UTILITY FUND

Mark Elfman $249.34

Otter Tail Power Co. 259.26

Waste Management 849.63

ND Dept. of Health 16.00

GENERAL FUND

Otter Tail Power Co. $167.62

Sandra Barber 210.00

Walter made a motion to pay the bills. Jacobson seconded. The motion carried.

The next regular meeting will be June 1, 2009.

There being no further business, the meeting adjourned.

Sandra Barber

City Auditor


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