1/28/2009 – Public Notices

OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

January 6, 2009

The Benson County Commissioners met in regular session on Tuesday, January 6, 2009 at 9 a.m. in the commissioner room of the Benson County Courthouse in Minnewaukan. Commissioners present were Jason Lee, David Davidson, Curtis Hvinden, Lowell Haagenson and Michael N.

Steffan. Also present was Richard Peterson of the Benson County Farmers Press. The meeting was called to order by Chairman Steffan.

The election of a chairman and vice chairman for the year 2009 was held. Nominations were made that Jason Lee be elected chairman and Lowell Haagenson be elected vice chairman. Haagenson made a motion, seconded by Lee, that nominations cease and a unanimous ballot be cast for Jason Lee as chairman and Lowell Haagenson as vice chairman.

All members voted yes. The motion carried unanimously. Chairman Lee presided over the remainder of the meeting.

Sheriff Steven J. Rohrer met with the board to introduce two new deputies hired by the sheriff’s department. Rohrer reported on issues his office is working on. He informed the board his office is lacking equipment to properly conduct investigations. He requested permission to purchase cameras and evidence bags to be used by the sheriff’s department. He estimated the costs for the equipment to be $2,000. A motion was made by Steffan, seconded by Hvinden, to allow the sheriff to purchase the needed equipment with costs not exceeding $2,000. All members voted yes. The motion carried unanimously.

Davidson questioned who is lead agency when enrolled Native Americans are stopped for a violation. Rohrer explained the process used.

Morris Holen Jr. of Wold Engineering and Highway Superintendent Todd Laverdure met with the board to review a letter received from the ND DOT dated December 29, 2008 regarding an economic recovery package becoming law as early as January 20, 2009. Holen explained how the money will be distributed. He stated there is an allotted amount of time in which to spend the money. If the money is not used within the allotted time, it will not be lost but it will be added to the federal aid account for Benson County. If it goes into the federal aid account, it will need to be 20% locally matched. Lee suggested the money be used to do work on Hwy. #30. Holen stated grading projects are hard to complete with this money as the law states the dollars need to be obligated within 180 days. Holen suggested using some of the money for Old Hwy. #281 from the Brinsmade Road north.

Steffan suggested this would be acceptable as long as the road is not endangered by flooding water. The board discussed using the money for paving the Wood-Rutten Road. The board decided this matter should be discussed with the Ramsey County Board of Commissioners. Holen informed the board of a proposed two year increase in the amount of money to be received for the highway tax fund. Holen stated the board needs to select a project to use the economic recovery package money on prior to January 16, 2009. The board concluded to hold a special meeting at 4:30 p.m. on January 8, 2009 in the Armory room of the Memorial Building in Devils Lake to discuss this matter further.

Transportation Director Susan Fossen and Larry Leonard of Nutrition United, met with the board at 10 a.m. Also present at this time were Violet Nilson, Selma Sundet, Helen Garman and Hazel Williams of Maddock. Leonard informed the board of several concerns and issues which arose regarding the Benson County Transportation Department.

Nilson stated some of the concerns of the people using the program deal with the scheduling of rides and the advance notice required.

Fossen explained a recent situation and stated she is not on call 24 hours per day. Leonard explained there is an answering machine available for the transportation department and the program tries to make accommodations for all riders. Haagenson questioned if Fossen’s job as transportation director could be made a full-time position.

Leonard stated there is money available for the extra hours to be worked. Fossen stated there are not enough drivers if she is to be in the office eight hours per day. Issues concerning the hours worked by the department drivers were discussed. Nilson stated another concern is that the driver no longer has use of a cell phone. Fossen stated she has an additional driver in mind who could be hired if the need arises. The board concluded a lack of communication is affecting the department. Fossen stated she is committed to working at her other job until the end of the school year so she cannot start working for the transportation department full-time until after that time.

Leonard stated drivers need a CDL license unless they be restricted to only driving the vans. Davidson stated each vehicle should have a cell phone. Leonard presented a list of increased proposed revenues for 2009 to the board. Fossen requested the opinion of the board for medical and shopping trips. The board concluded to purchase additional cell phones and hire additional drivers. Fossen questioned when the full-time position would begin and what is to be done with her outreach work. The board stated the full-time position would start June 1, 2009.

Interviews were held with the four applicants for the Department of Emergency Management (DEM) position at 11 a.m.

A motion was made by Steffan, seconded by Haagenson, to approve the minutes from the regular meeting of December 16, 2008. All members voted yes. The motion carried unanimously.

A motion was made by Hvinden, seconded by Davidson, to reappoint Jean Olson as Benson County Superintendent of Schools for one year. All members voted yes. The motion carried unanimously.

A motion was made by Steffan, seconded by Davidson, to reappoint Lowell Haagenson to the Lake Region Human Service Center Board for a period of two years. All members voted yes. The motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, to reappoint Curtis Hvinden to the Lake Region District Health Unit for a period of five years. All members voted yes. The motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, for the chairman to sign a Quit Claim Deed to transfer property not sold at the November 2008 tax sale to Esmond City. All members voted yes. The motion carried unanimously.

A motion was made by Steffan, seconded by Hvinden, to accept the following Pledge of Securities and Depositories. All members voted yes. The motion carried unanimously.

PLEDGE OF DEPOSITORIES

As of December 31, 2008 all monies of Benson County are deposited in the following banking institutions: Bremer Bank – Minnewaukan; United Community Bank of ND – Leeds; North Star Community Credit Union – Maddock.

PLEDGE OF SECURITIES

BREMER BANK

MINNEWAUKAN

Total Certificates of

Deposit $42,478.04

Total Money Market 694,995.79

Total Checking Account

12/31/08 1,104,830.17

Total Payroll Account

12/31/08 3,019.28

Total 1,633,611.19

Pledge of Securities –

par value 15,627,871.23

UNITED COMMUNITY BANK OF ND

LEEDS

Total Certificates of

Deposit $220,897.87

Pledge of Securities 25,371,241.44

NORTH STAR COMMUNITY

CREDIT UNION

MADDOCK

Total Certificates of

Deposit $101,742.47

Insured by NCUA 250,000.00

The chairman adjourned the meeting at 12 noon for lunch. Davidson left at this time. The meeting reconvened at 1 p.m.

Lee brought up the issue of purchasing the NDIRF insurance policy premium for Benson County from an agent residing in Benson County. Lee requested permission from the board to allow Doug Arnston of Maddock to quote the insurance with the NDIRF. The board approved Lee’s request.

The board discussed a letter from Attorney Howard D. Swanson dated December 30, 2008 in Tollefson et al vs. NDDOT et al along with an order dismissing the plaintiff’s claims against the county.

A motion was made by Steffan, seconded by Haagenson, to have the chairman sign the Maintenance Certification from the ND DOT. All members voted yes. The motion carried unanimously.

The board reviewed the minutes and expense/revenue report from the most recent LEC board meeting.

The board discussed the applications received for the DEM position.

The board received a telephone call from Dakota Computer Pros of Harvey, ND regarding providing IT services for Benson County. The board discussed the costs involved for Dakota Computer Pros to provide IT services. The board offered $10,000 for an annual support contract. Dakota Computer Pros accepted the proposal. A motion was made by Steffan, seconded by Haagenson, to have the chairman sign the one year contract with Dakota Computer Pros when presented. All members voted yes. The motion carried unanimously.

A motion was made by Steffan, seconded by Haagenson, to hire Charles Paulson as the new DEM for Benson County. All members voted yes. The motion carried unanimously.

A motion was made by Haagenson, seconded by Hvinden, to have the chairman sign amended 2009 budgets for the DEM and VSO departments.

All members voted yes. The motion carried unanimously.

The board reviewed a letter from the ND Housing Finance Agency dated December 22, 2008 regarding solicitation of pre-applications for NSP funds.

The board discussed obtaining bids for purchasing blades for the highway department and the number of blades needed.

Lee discussed the issue of formerly keeping the van used for Benson County Transportation in the Leeds county shop and whether or not the county wants to be involved in housing another person’s equipment in the shop.

A motion was made by Steffan, seconded by Haagenson, to appoint Charles J. Paulson as applicant agent for Disaster Number – FEMA -1515-DR-ND. All members voted yes. The motion carried unanimously.

The board reviewed and discussed the monthly county bills along with the bills paid by Benson County Transportation. A motion was made by Hvinden, seconded by Steffan, to pay all county approved bills. All members voted yes. The motion carried unanimously. The following bills were paid:

Distribution to Entities $16,933.95

Garrison Diversion Dist. 58.52

ND State Treasurer 4,270.40

Social Welfare 6,493.14

Kory Jorgenson 107.61

Lyndon Olson 74.31

Tim Finley 88.71

Wanda Teigen 95.02

Acme Electric 3,645.63

Aspen Publishers 114.11

B & H Oil 1,026.56

Close Construction 4,420.00

Maddock City 74.45

Ellen Huffman 14.85

Farmers Union Oil-Mdk 2,957.39

Farmers Union Oil 1,698.50

Esmond City 25.50

David Hoffert 3,300.00

Farmers Union Oil-Mdk 1,977.08

Farmers Union Oil-York 5,959.04

ND Telephone Co. 151.77

Otter Tail Power Co. 314.08

Rieger Service 3,117.37

Sherri Engkvist 16.20

W W Wallwork 113.71

Alltel 174.99

Bonita Eversvik 41.40

Chad’s Amoco 113.50

Comfort Inn 55.00

Comfort Inn 220.00

Conseco Health Ins. Co. 61.00

Crossroads 24.00

Information Technology

Dept. 434.60

Jenny Steinhaus 22.05

Maddock Mini Mart 51.30

ND Newspaper Assn. 158.60

Rhoda Pfeifer 52.56

Sports Awards 70.50

Visa 445.59

Benson Co. Transportation 2,400.00

Dean Petska 50.00

James Wang 580.00

Nationwide Retirement

Services 20.00

Aflac 866.83

Alan Lundstrom 44.80

BCBS of ND 3,381.89

Benson County Treasurer 24,367.11

Clute’s Office Equipment 168.06

Social Welfare 1,092.00

Hoiberg’s 92.00

Institute of Local

Government 120.00

JS Vending Inc. 53.49

Marvin Holweger 25.00

NDACE 215.00

NDACO Resource Group 7.38

ND Assn. of Counties 20,251.84

ND Newspaper Assn. 157.50

NDSU Extension Service 35.00

NDSU Ag Communication 65.00

NDSU Pesticide Program 70.00

ND Telephone Co. 609.60

Natalie Lundstrom 25.00

Pitney Bowes 450.72

Ramsey County NDSU

Ext. 36.00

Butler Machine 640.20

Minnewaukan City 39.50

Warwick Fire 359.01

Gerrells 24.00

Glen Tofsrud 437.87

Home of Economy 76.28

Jeff Dahlen 10.00

Lyle Signs Inc. 131.02

Otter Tail Power Co. 230.98

Praxair Distribution Inc. 10.46

Pro Build 39.95

Randy Bell 150.00

RDO Equipment Co. 2,562.80

Spirit Lake Refuse 10.00

Clute’s Office Equip. 1,574.50

Clute’s Office Equip 608.80

Minnewaukan City 94.95

Colonial 17.33

Ellen Huffman 73.30

HY-Z Wireless 500.00

ND State Radio

Communications 900.00

Protective Life Ins. Co. 129.28

Nationwide Retirement

Solution 879.00

ND Public Employees

Retirement 10,597.39

Social Welfare 5,181.78

B & H Oil 2,410.89

Butler Machine 2,321.01

Cory Christofferson 1,650.00

Maddock City 93.35

Farmers Union Oil-Mdk 4,477.73

Farmers Union Oil 3,198.26

GCR Tire Center 15.00

Harlow Sanitation 15.00

Dakota Implement 75.22

Nodak Electric Co-op. 272.77

Northern Plains Electric

Co-op. 85.00

Power Plan (RDO Equip) 2,798.60

Praxair Distribution Inc. 10.25

Thompson’s G & P 204.12

Clute’s Office Equip. 35.85

Michael Steffan 89.00

Curtis Hvinden 27.00

Jason Lee 63.80

Lowell Haagenson 101.60

Crossroads 59.70

Dakota Computer Pros 5,000.00

Farmers Union Oil-Mdk 154.65

Gaffaney’s of Minot 74.58

Gloria Kleven 130.50

Home of Economy 84.87

Institute of Local

Government 80.00

Lyle Dodds 76.26

LR Law Enforcement Ctr. 18,581.90

Mac’s Inc. 46.05

Maximus Inc. 11,783.48

NDACO Resource Group 310.25

NDAEA 75.00

ND Public Employees

Retirement 19,658.20

ND State Radio

Communications 210.00

Nelson Funeral Home 400.00

Otter Tail Power Co. 2,727.46

Pitney Bowes 654.49

Prairie Public 150.00

Benson Co. Farmers Press 520.04

Service Tire 470.16

Universal Services 139.00

Visa 399.79

DECEMBER 2008 NET PAYROLL

County Agent $953.79

Emergency Disaster 985.42

County Road 30,034.91

Social Services 23,786.86

County General 33,623.53

A motion passed to adjourn at 2:15 p.m.

Bonnie Erickson

Benson County Auditor

Jason Lee

Chairman

OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

January 8, 2009

The Benson County Commissioners met in special session January 8,

2009 at 4:30 p.m. in the Armory room of the Memorial Building in Devils Lake. The purpose of the meeting was to meet with the Ramsey County Board of Commissioners and determine if the money from the proposed economic recovery package from the state should be allocated by the counties to pave the Wood-Rutten Road. Commissioners present were Curtis Hvinden, David Davidson, Jason Lee, Michael N. Steffan and Lowell Haagenson. Also present were the Ramsey County Board of Commissioners; Morris Holen Jr. of Wold Engineering; and Benson County Road Superintendent Todd Laverdure.

Discussion was held on using the money to be received from the proposed economic recovery package to pave the Wood-Rutten Road. The group decided that if both counties work together as one package it would be better than working as two packages. The Ramsey County Board of Commissioners stated Ramsey County is interested in putting its share of the money into the Wood-Rutten Road project. The group concluded that if each engineering firm did work for their respective county, the project could still be done as one package. The Ramsey County Board of Commissioners concluded there is no local money available at this time for Ramsey County’s share of the project so its portion of the roadway could not be completed until 2010.

The group telephoned Dave Leftwich of ND DOT to determine if this arrangement was acceptable to the state. Leftwich concluded it should not be any problem.

The meeting adjourned.

Delores Scherr

Benson County Deputy Auditor

Jason Lee

Chairman

MINUTES OF REGULAR MEETING

OBERON SCHOOL BOARD

December 1, 2008

A regular meeting of the Oberon School Board was held December 1, 2008. Present were Yvonne Thumb, Paula Deckert, Karen Peterson, Greg Thomas, Principal Kenneth Ploium, Assistant Principal Damian Kennedy and Business Manager Renae Kennedy.

A motion was made, seconded and carried to approve the minutes of the November 3, 2008 meeting as read.

A motion was made, seconded and carried to accept the bills as presented.

Wal-Mart $163.17

Mary Ann Broe 34.13

Jasmine Johnsrud 271.61

Damian Kennedy 787.30

Corey Ploium 123.55

Sandy Swenson 477.99

Kenneth Ploium 98.45

Renae Kennedy 198.32

Mary Ellen Rue 184.70

Otter Tail Power Co. 353.68

Paula Deckert 203.00

Benson Co. Farmers Press 47.36

Townsend Press 133.08

Discount Magazine 387.07

Expressway Inn 55.00

Follett 105.29

Classroom Direct 19.59

McGraw Hill 71.45

Zaner Bloser 65.35

Mark’s Diesel 224.61

Quill 274.25

Farmers Union 2,292.65

Food Service of America 45.61

JS Vending 79.53

Betty Rushfeldt 203.04

Paul Stensland 23.09

Rosa Deschamp 30.00

Maddock School 104.90

Radisson Hotel 220.00

KevLott Services 55.00

Amazon 129.36

Ackre Law Firm 101.34

Stein’s Inc. 82.78

ND Telephone Co. 120.06

Jeremy Ploium 75.00

Toshiba 76.61

Jason Anchondo 113.54

The board agreed to hire Doris Griffin as a part-time teacher.

The Indian Policies & Procedures was reviewed and a motion was made, seconded and carried to revise the IPP.

The 403(b) document plan was reviewed and a motion was made, seconded and carried to accept the plan.

Kenneth Ploium presented the upcoming events.

Renae Kennedy presented the financial reports.

The next board meeting will be January 12, 2009 at 6 p.m.

A motion was made, seconded and carried to adjourn the meeting.

Renae Kennedy

Business Manager

MINUTES OF REGULAR MEETING

ESMOND CITY COUNCIL

January 21, 2009

A regular meeting of the Esmond City Council was held January 21,

2009 at 7 p.m. at the Esmond City Hall. Present were Mayor Estagen Zimmerman, council members Lance Alexander, DeLores Solway, Ellen Truax and Sylvester Hoffner and City Auditor Misti Arnold.

A motion was made by Lance Alexander, seconded by DeLores Solway, to approve the minutes of the regular meeting of December 3, 2008. The motion carried unanimously.

A motion was made by Sylvester Hoffner, seconded by Ellen Truax, to pay all approved bills. The motion carried unanimously. Bills approved are as follows:

Terry Schwab $404.43

Misti Arnold 554.10

Dennis Leier 280.00

Internal Revenue Service 549.65

Waste Management 1,352.50

ND Telephone Co. 54.47

Otter Tail Power Co. 689.13

Benson Co. Farmers Press 33.92

Farmers Union Oil Co. 366.56

Benson Co. Highway Dept. 1,664.10

ND State Auditor 200.00

The annual audit and year-end financials were presented to council members. The year-end financials will be posted at the Ramsey Bank-Esmond for public viewing. Lance Alexander made a motion to accept the audit and year-end financials, seconded by Sylvester Hoffner. The motion carried unanimously.

A new garbage contract with Waste Management and the City of Esmond was presented to council members. The new rate per month is $1,422.83 an increase of $70.33. DeLores Solway made a motion to accept the new contract with Waste Management, seconded by Lance Alexander. The motion carried unanimously.

Due to the large amount of snowfall the City of Esmond is asking to have all cars that are parked on the streets parked elsewhere so snow removal on the streets will be easier. If anyone has questions regarding this, please contact the mayor at 249-8368 or the city auditor at 249-3441.

The next regular meeting will be held Wednesday, February 4, 2009 at

7 p.m. at the Esmond City Hall.

DeLores Solway made a motion to adjourn the meeting, seconded by Sylvester Hoffner. The meeting adjourned.

Misti Arnold

City Auditor

MINUTES OF REGULAR MEETING

MINNEWAUKAN CITY COUNCIL

January 13, 2009

A regular meeting of the Minnewaukan City Council was held January 13, 2009 at 5:30 p.m. at the Minnewaukan library. Present were Mayor Curt Yri, council members Mark Motis, Rita Staloch and Steve Huffman.

Also present were City Auditor Laura Weed, City Maintenance Verdeen Backstrom, Librarian Cathy Burkhardsmeier, Jim Ripplinger, Al Staloch, Brad Armentrout, Richard Peterson and Paul Lee of KLJ.

AGENDA: A motion was made by Staloch, seconded by Huffman, to approve the agenda. The motion carried unanimously.

MINUTES: A motion was made by Huffman, seconded by Staloch, that the minutes of the December 9, 2008 meeting be approved. The motion carried unanimously.

TRAINING: A motion was made by Huffman, seconded by Staloch, to approve ND Health Department training for Troy Backstrom. The motion carried unanimously.

ENGINEERING: A motion was made by Staloch, seconded by Huffman, to approve preliminary engineering for sewer and street infrastructure improvements. The motion carried unanimously.

COMMUNITY CENTER: A motion was made by Staloch, seconded by Huffman, to repay Claudette Carlson $2,000 for the consulting survey work in connection with the community center. The motion carried unanimously.

GAMING: A motion was made by Huffman, seconded by Staloch, to authorize a gaming site approval form for Miller’s Pub and McQuoid’s Grocery. The motion carried unanimously.

HARLOW ELEVATOR LEASE: A motion was made by Staloch, seconded by Huffman, to include in the Harlow Elevator lease agreement that the lease can be altered by either party with a 30-day notice. The motion carried unanimously.

STRIPPER ORDINANCE: A stripper ordinance was discussed. A motion was made by Staloch, seconded by Motis, to have Tom Traynor draft a stripping ordinance banning stripping in Minnewaukan. A first reading of this ordinance will be held at the February 10 meeting.

Staloch-no, Motis-no, Huffman-no. The motion did not carry. More information will be needed on this topic.

GARBAGE FUND CD: A motion was made by Huffman, seconded by Staloch, to renew the garbage CD for the term of 11 months. The motion carried unanimously.

WEB SITE: A motion was made by Motis, seconded by Huffman, to transfer the Web site to NDTC. All information and passwords associated with minnewaukan.com will need to be backed up and submitted to the city office by January 30, 2009. The motion carried unanimously.

STREET SWEEPER: A motion was made by Huffman, seconded by Motis, to purchase a street sweeper from the City of Lakota in the amount of $4,750. Price includes manuals, training and shipping. The motion carried unanimously.

LAWN MOWER: A motion was made by Huffman, seconded by Staloch, to purchase a new lawn mower from NAPA in the amount of $7,725. This price includes a trade in of the existing lawn mower. Half the funds will come from the street fund and half from the water fund. The motion carried unanimously.

BILLS: A motion was made by Motis, seconded by Staloch, to pay all bills. The motion carried unanimously.

FSA-BANK BUILDING

AmeriPride $66.98

Benson Co. Highway Dept. 2,218.95

Benson Co. Treasurer 1,281.84

Huffman, S. 911.50

Otter Tail Power Co. 1,597.37

GARBAGE FUND

Double M Sanitation $2,771.00

GENERAL FUND

Benson County Sheriff $300.00

Carlson, C. 2,000.00

Ferrellgas 770.03

McQuoid’s Grocery 24.87

ND Telephone Co. 111.79

Otter Tail Power Co. 370.24

Senior Center 240.00

Traynor Law Firm 100.00

Payroll 1,487.35

LIBRARY FUND

Baker and Taylor $25.45

Benson Co. Farmers Press 5.10

Postmaster 42.00

STREET

Benson Co. Highway Dept $2,218.95

Devils Lake Equipment 86.67

City of Lakota 4,750.00

Farmers Union Oil 408.11

McQuoid’s Grocery 29.00

NAPA 3,862.50

Otter Tail Power Co. 642.87

TSC 7.98

WATER

Fargo Water Equipment $101.26

Ferrellgas 1,207.80

Hawkins 1,915.04

Klemetsrud Plumbing 121.44

McQuoid’s Grocery 163.74

NAPA 3,862.50

NDDOH 16.00

NDRW 171.00

ND Sewage Pump 19,459.00

ND Telephone Co. 81.38

Northern Plains Electric 309.70

Otter Tail Power Co. 341.80

USPO 84.00

TSC 6.53

Payroll 2,044.33

There being no further business, the meeting adjourned.

Laura J. Weed

Auditor

Curtis A. Yri

Mayor

NOTICE OF ELECTION

LEEDS PUBLIC SCHOOL

DISTRICT NO. 6

Notice is hereby given that the Leeds Public School District No. 6 special election will be held on Tuesday, February 17, 2009 at the Leeds Public School for the following purpose:

To change the geographic areas of residence from which the voters at large elect its five school board members.

Polls will be open from 11 a.m. to 7 p.m. on Tuesday, February 17, 2000 at the Leeds Public School, 530 1st Street SE, Leeds, North Dakota.

Maria Dunlap

Business Manager

Leeds School District No. 6

Leeds, ND 58346

(Publish Jan. 28 & Feb. 4 & 11, 2009)