OF THE BOARD OF
November 18, 2008
The Benson County Commissioners met in regular session Tuesday, Nov.
18, 2008 at 9 a.m. in the commissioner room of the Benson County Courthouse, in Minnewaukan. Commissioners present were Jason Lee, Curtis Hvinden, Lowell Haagenson, Dwain Brown and Michael N. Steffan.
The meeting was called to order by Chairman Steffan. Other people present were Richard Peterson of the Benson County Farmers Press.
A motion was made by Hvinden, seconded by Lee, to approve the minutes of the Nov. 4, 2008 meeting. All members voted yes. The motion carried unanimously.
Sheriff Steven J. Rohrer met with the board to present his mileage/activity report along with a report on contract hours used for the cities of Minnewaukan and Leeds. He informed the board he hired a deputy to replace Deputy Lawson. He discussed purchasing a new vehicle in 2009 for the sheriff’s department. Steffan questioned if money could be saved by purchasing vehicles in late summer or fall rather than at the beginning of the year. He indicated he would get cost estimates for a new patrol car.
Brown questioned if he could retain his position on the Dakota Prairie Community Action Agency Board after his term expires on Nov.
30, 2008. The board concluded he could stay on the board if he chose.
He also requested to retain his position on the Benson County Job Development Authority and North Central Planning Council Boards if possible. The board concluded to check the by-laws of these organizations to see if this would be acceptable.
Brown left the meeting at 9:20 a.m.
A motion was made by Haagenson, seconded by Lee, to transfer
$68,398.78 from the State Revenue Sharing Fund to the Road & Bridge Fund. All members voted. The motion carried unanimously.
The board reviewed a letter from the Lake Region Community Services and Restitution Program dated Nov. 6, 2008 requesting an increase in the annual monetary contribution from Benson County.
A motion was made by Haagenson, seconded by Lee, to amend the budget of the Benson County Weed Board to reflect an annual expenditure allowance of $85,000.00 rather than $99,657.50. All members voted yes. The motion carried unanimously.
At 9:30 a.m. the board reviewed the engineering proposals submitted on projects SC-0328(066) and SC-0319(061). The only proposal received was from Wold Engineering. A motion was made by Hvinden, seconded by Lee, to accept the proposal submitted by Wold Engineering. All members voted yes. The motion carried unanimously.
A motion was made by Hvinden, seconded by Lee to amend the previous motion to include permission for the chairman to sign the contract on the projects when presented. All members voted yes. The motion carried unanimously.
The board reviewed a letter from the NDDOT dated Nov. 10, 2008 regarding the 2009-2010 revised federal aid program.
Cerk of Court Lana Johnson met with the board to discuss what items should be listed on the Court Improvement Facilities Grant application.
At 10 a.m. the delinquent tax sale was held.
Lee reported on the activities of the housing authority and law enforcement boards.
The county auditor gave an update on contracting for IT services in Benson County. She informed the board that NDTC is unable to perform the services and a company from Harvey came to look at the operating systems and will give a quote.
A motion was made by Hvinden, seconded by Haagenson, to transfer $5,000 from the Emergency Poor Fund and $82,0000 from the County Poor Fund to the Social Welfare Fund. All members voted yes. The motion carried unanimously.
State’s Attorney James P. Wang arrived at the meeting at 11a.m.
Tax Equalization Director Ellen Huffman met with the board regarding the inundated property application in Irvine Township affecting parcels #02-0000-00345-000 and 02-0000-00346-000. She stated she was not able to view the property due to the winter weather. She informed the board the property was inspected in 1999 and was in CRP or in a preventive planting program at that time. Wang informed the board he will check to see when the property was under the CRP or a preventive planting program and report back to the board.
She discussed maps received from the census bureau and indicated the requested changes were made to the maps depicting the correct boundaries of the Spirit Lake Reservation.
Huffman stated Jeff Klein of the ND State Water Commission will be coming to meet with her and they will be reviewing the flood plain maps for Benson County.
The board reviewed a map of the ambulance service areas in Benson County to assist in determining how the mill levy dollars from the new EMS levy will be distributed. Wang gave suggestions to the board on how the money could be distributed. Wang suggested categorizing the items needed by the ambulance services and then having the services apply for the levy money based on priority. Wang also suggested sending a survey to the area ambulance services to inquire what is needed. Steffan suggested the method of distribution could be based on amount of calls received by the ambulances. Steffan also suggested the amount of dollars collected could be distributed according to tax dollars received in each service area. The board concluded to have the auditor prepare a report on what amounts would be received by each ambulance service in Benson County based on the method of distributing the levy dollars collected according to tax dollars paid in each service area.
The board discussed advertising for the DEM position in Benson County. The board concluded to advertise the position in the newspaper as a part-time (50%) position.
A motion was made by Lee, seconded by Haageson, to allow employees a paid day off on Nov. 28, 2008 to coincide with the Thanksgiving holiday. All members voted yes. The motion carried unanimously.
The meeting adjourned at 11:45 a.m.
Benson County Auditor
Michael N. Steffan
MINUTES OF REGULAR MEETING
MADDOCK SCHOOL BOARD
November 18, 2008
A regular meeting of the Maddock School Board was held Nov. 18, 2008 at 5:30 p.m. Present were President Chris Lauinger, Becky Brandvold, David Kenner, Randy Benson, Superintendent Kim Anderson, Principal Penny Leier and Business Manager Brenda Fossen. Also present was Flo Kallenbach.
A motion was made by Kenner, seconded by Benson, to approve the agenda. The motion carried.
A motion was made by Kenner, seconded by Brandvold, to approve the minutes of the October 14 meeting, the General Fund bills totaling $33,477.13, food service and activities reports. The motion carried.
Acme Electric $221.29
Ag Resources 20.56
Alltel Wireless 48.24
Altru Clinic-LR 2,150.40
Benson Co. Farmers Press 244.28
CCV Software 2,039.70
Cenex Convenience Card 75.01
City of Maddock 4,139.43
Dakota Web Composers 90.00
Daryl’s Refrigeration, LLC. 235.75
Ellingson Radio & TV 142.00
Farmers Union Oil Co. 6,365.78
Flinn Scientific 322.36
Food Service Fund 51.47
Golden West Industrial Supply 343.27
Grand International 55.00
Gus’s Auto Supply 10.05
Harlow Co-op Elevator & Seed
Harlow’s Bus Sales 358.67
Information Technology Dept. 145.77
Johnson Clinic,PC 93.00
J S Vending 340.50
KidsPeace Corporation 7,086.66
Lannie Simonson Building Co. 290.80
Minot Public Schools 520.00
Networking Specialists Inc. 477.50
Northeast Education Services
Northwest Music Center 163.76
Office & Technology 2,810.00
Quill Corporation 262.44
Ramkota Hotel 110.00
Schoenfish, Emil R. 2,600.00
Successful Farming 15.95
Tracy’s Market 152.94
Trend Enterprises, Inc. 14.48
World Book, Inc. 40.40
Yri, Terry 49.09
Principals reported that parent-teacher conferences had excellent attendance, CTBS testing is completed, and school improvement committees are meeting and preparing for visitation on April 30.
Mrs. Anderson reported that the new radios from the Benson County Homeland Security grant have been installed in our buses. Mrs.
Anderson will visit with Byron Ellingson about whether our old radio system has any sale value.
A motion was made by Benson, seconded by Kenner, to approve the purchase of new library management software for $2,899. The roll call vote was all in favor. The motion passed.
Mrs. Anderson informed the board that the Maddock School District may qualify for a $16,000 DPI grant toward building projects. The grant requires that the district match the funds received. A motion was made by Kenner, seconded by Benson, to apply for the grant, directed toward the bleacher replacement project. The roll call vote was all in favor. The motion passed.
Linda Ellingson arrives at the meeting.
Mrs. Anderson informed the board of the football co-op meeting.
Coaches were hired as follows: varsity, Jeff Manley; junior varsity, Robert Hoffner and Travis Risovi; and junior high, Jeff Jacobson and Derrick Seiler. The game schedule was set. Maddock will host homecoming, Leeds will host parents night and Minnewaukan will host the athletic banquet. Leeds will be the fiscal agent for the co-op.
Yet to be decided are uniform and equipment needs and a process to honor school passes.
Discussion was held on building security issues. Mrs. Anderson has posted visitor notices at all outside doors and employee only notices at appropriate interior doors.
A storm day taken November 7 will be made up February 13.
Discussion was held on the recent NDSBA convention and law seminar.
The next regular meeting will be December 9, 2008 at 5:30 a.m. The meeting adjourned.
These minutes are submitted for publication prior to board approval.
MINUTES OF REGULAR MEETING
OBERON CITY COUNCIL
November 10, 2008
A regular meeting of the Oberon City Council was held November 10, 2008. Present were Mayor James Nelson, council members Eloise Ploium, Pete Hager, Dale Stenberg, Doug Schmid and City Auditor Jessi Knatterud.
Schmid made a motion, seconded by Ploium, to accept the minutes from the previous meeting. The motion carried.
Stenberg made a motion, seconded by Schmid, to accept the bills. The motion carried.
Waste Management $991.85
ND Public Health Lab 16.00
Oberon City Park Dist. 236.25
Benson Co. Farmers Press 31.36
ND Telephone Co. 62.12
Corey Ploium 184.70
Jessi Knatterud 369.40
Otter Tail Power Co. 277.49
Old Business: The county has not yet cut back the trees at the intersection of Summit Street and the county highway. There is no new street sign for Carson Street.
Discussion was held on where to place dumpsters for regular garbage pickup.
New Business: A notice will be posted concerning kids carrying pellet guns and BB guns in which vandalism is being reported.
A letter will be sent to the school as a reminder to leave water running during the cold weather months to keep pipes from freezing.
Discussion was held on digging up sewer for those that do not want to pay for service and also to set a deposit rate for all new hookups.
The next meeting is scheduled for December 1, 2008.
The meeting adjourned.
James C. Nelson
MINUTES OF REGULAR MEETING
OBERON SCHOOL BOARD
November 3, 2008
A regular meeting of the Oberon School Board was held November 3, 2008. Present were Yvonne Thumb, Paula Deckert, Karen Peterson, Greg Thomas, Principal Kenneth Ploium, Assistant Principal Damian Kennedy and Business Manager Renae Kennedy.
A motion was made, seconded and carried to approve the minutes of the October 13 meeting as read.
A motion was made, seconded and carried to accept the bills as presented.
Otter Tail Power Co. $378.78
Midwest Leasing 85.00
Corey Ploium 157.36
Jeremy Ploium 75.00
Bremer Bank 15.00
Quill Corp. 1,388.00
City of Oberon 139.98
Surety Title 205.00
Classroom Direct 139.98
Positive Promotions 325.70
Mary Ann Broe 12.83
Jasmine Johnsrud 29.00
Damian Kennedy 534.89
Sandy Swenson 167.67
Kenneth Ploium 238.56
Renae Kennedy 277.05
Jay Deckert 92.35
Leevers County Market 289.07
Scholastic Books 49.00
Reliable Office 133.00
ND Telephone Co. 110.76
Harlow’s Bus Sales 18,000.00
The Christmas movie in New Rockford is set for 9:30 a.m. December 19.
We received our Impact Aid funding.
Hiring a part-time aide to assist in rooms during math and reading was discussed.
The Christmas program details were discussed and the date was set for December 15.
A motion was made, seconded and carried to give teachers and staff a Christmas gift.
Discussion was held on having a meal catered for the board, teachers, staff and spouses.
Kenneth Ploium presented the upcoming events.
Renae Kennedy presented the financial reports.
The next board meeting will be December 1at 6 p.m. A motion was made, seconded and carried to adjourn the meeting.
MINNEWAUKAN SCHOOL BOARD
December 8, 2008 – 6:30 p.m.
I. Call to order
II. Additions to and approval of agenda
III. Delegations and communications. A. Opportunity for public to speak; B. Presentation on instant alert software Danielle Ritter.
IV. Reading and approval of the minutes
V. Presentation of bills
VI. Reports. A. General Fund; B. Special Fund; C. Hot lunch; D.
VII. Old business. A. Update on portable classroom project; B.
VIII. New business.
IX. Principals’ reports
X. Next meeting date and time
(Publish Dec. 10, 2008)
MINUTES OF REGULAR MEETING
MINNEWAUKAN SCHOOL BOARD
October 15, 2008
A regular meeting of the Minnewaukan Board of Education was called to order by Chairman David Ambers October 15, 2008 at 6:30 p.m. Also present were Corey Erickson, Randy Thompson, Terry Yri, Laura Every, Superintendent Jury, Ron Carlson, Mike Callahan, Jean Callahan and Dianne Mikkelson.
Yri made a motion, seconded by Thompson, to approve the agenda. The motion carried.
Erickson made a motion, seconded by Yri, to approve the minutes of the September 9, 2008 and September 17, 2008 meetings. The motion carried.
Thompson made a motion, seconded by Yri, to approve the bills for payment. The motion carried.
Academic Superstore $1,105.34
Advanced Business Methods 631.00
Altru Clinic-LR 195.00
Carrie Arness 95.85
Barnes Co. Airport Authority 500.00
Benson Co. Farmers Press 249.41
Benson Co. School Masters 250.00
BW Seven Seas Inn 116.00
Blooming Prairie Assessment
& Therapy 3,070.89
BlueCross BlueShield ND 642.70
Brooklyn Publishers, LLC. 101.50
Capital One 4,384.45
Cengage Learning 184.68
Central Steel Building &
City of Minnewaukan 689.63
Creative Impressions 1,620.00
Devils Lake C & F Service
Devils Lake Journal 69.00
Discovery Education 1,570.83
Deb Dyste 347.97
Bonnie Erickson 475.40
Exhaust Pros., Inc. 23.36
Farm Plan 187.19
Farmers Union Oil Co. 9,489.78
Farmers Union Oil Co. 19.13
Follett Educational Services 466.29
GE Money Bak/Amazon 433.59
Grand Forks Herald 382.80
Hartley’s School Buses Inc. 67.16
Tyler Heser 33.98
Heart of America Health Plan 376.90
Jamestown High School
Music Dept. 35.00
JS Vending & Wholesale 544.93
Myron Jury 35.00
Myron Jury 303.00
Kevlott Testing Service 25.00
Lake Region Sheet Metal 3,204.97
Lake Region Special Ed 11,590.65
Lake Region State College 6,960.00
Lauinger Fire Extinguishers 162.00
Rita Loibl 63.00
Mac’s Inc. 71.06
McQuoid’s Grocery 1,741.16
MedCenter One Occupational
NAPA Auto Parts 7,539.41
National Geographic 85.32
ND Ctr. for Distance Education 38.62
ND Telephone Co. . 591.21
Office Depot 651.54
Otter Tail Power Co. 1,886.55
PC Mall Gov 182.76
Pioneer Drama Services, Inc. 122.00
Plumbit Plumbing 1,495.28
Popplers Music Inc. 696.10
Doris Randle 800.00
Reliable Printing Solutions Inc. 63.36
Reliable Office Supplies 8.47
School Specialty 3,309.77
Steins Inc. 276.61
Success for All Foundation 669.90
The Natl. Assn. for Music
Darlene Thompson 33.00
Anderson School Events $192.80
Capital One 44.58
Gerrells & Company, Inc. 234.94
JS Vending & Wholesale 93.58
Leeds High School 864.47
Leevers County Market 38.82
Pizza Corner 210.00
The Cottage 119.50
Bernard Food Industries $248.83
East Side Entrees, Inc. 460.81
Food Services of America 4,076.85
Interstate Brands Corp. 724.72
JS Vending & Wholesale 199.98
Leevers County Market 49.11
McQuoid’s Grocery 62.77
Meadow Sweet Dairy 688.37
Mike’s Refrigeration 150.75
Stein’s Inc. 202.80
US Food Service, Inc. 3,782.19
Wholesale Supply Co. 1,065.75
Ziegler Repair 559.60
Erickson made a motion, seconded by Every, to approve the financial reports. The motion carried.
Every made a motion, seconded by Thompson to approve the final budget for the 2008-09 school year. Roll call vote was taken with all members present voting yes. The motion carried with all members present.
Discussion was held on the portable classroom, wood floor, Washington DC trip, state convention, CTBS testing, parent-teacher conferences on November 6 and the audit report.
The principals gave their reports.
The next board meeting will be November 18, 2008 at 6:30 p.m.
Thompson made a motion, seconded by Yri, to adjourn the meeting. The motion carried. The meeting adjourned at 8:30 p.m.
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