7/23/2008 – Public Notices

SECTION 101

ADVERTISEMENT FOR BIDS

Notice is hereby given that sealed bids will be received for the Raw Water Transmission Line Replacement in Maddock, North Dakota. Bids will be received by the City Auditor, Pam Lee, at the office of the Auditor, PO Box 276, Maddock, ND 58348 until 4:00 p.m. local time on Thursday, August 7, 2008 and then at said office all bids properly submitted will be publicly opened and read aloud.

The bidding and contract documents may be obtained from Interstate Engineering, Inc., 1903 12th Avenue SE, Jamestown, ND 58401, with payment of $50.00 for each set of documents which is not refundable.

The bidding and contract documents may also be examined at the office of the Auditor, Second Street and Dakota Avenue, Maddock, ND 58348.

The project will consist of the following approximate quantities:

9,000 linear feet of 8" PVC water main, air release manholes, gate valves and other work necessary therefore and incidental thereto.

Bidders on this work will be required to comply with the President’s Executive Order Numbers 11246, as amended, 11458, 11518 and 11625.

The requirements for bidders and contractors under these orders are explained in the specifications.

Each bid will be submitted on the basis of a cash payment for work.

It will be enclosed in a sealed envelope addressed to the above mentioned auditor and shall be designated that the bid is for "Raw Water Transmission Line Replacement." The bid shall be accompanied by a bidder’s bond in a separate envelope in the amount of five percent

(5%) of the full amount of the bid, executed by the bidder as principal and by a surety company authorized to do business in North Dakota. If the principal’s bid is accepted by the OWNER and the contract awarded, the principal, within ten (10) days after the notice of award, will be required to execute and effect a contract in accordance with the terms of the principal’s bid and any requirements and conditions of the OWNER.

A Contractor’s Bond, as required by Chapter 48 02-06.2 of the North Dakota Century Code, shall be included with the executed contract documents. The bid security shall be as required in Section 48

01.2-05 of the North Dakota Century Code.

All bidders must be licensed for the highest amount of their bids, as required by Section 43 07-05 of the North Dakota Century Code and a copy of the license or certificate of renewal thereof issued shall be enclosed in the required bid bond envelope.

No bid will be read or considered which does not fully comply with the above provisions as to bond and licenses, and any deficient bid submitted will be resealed and returned to the bidder immediately.

Attention is called to the fact that the contractor is required to conform to the Davis-Bacon Act and pay not less than the minimum salaries and wages as set forth in the contract documents. The work shall be subject to the Equal Employment Opportunity requirements established by the US Department of Labor.

The OWNER retains the right to reject any or all of the bids submitted and to waive any informality in any bid and to hold all bids for a period not to exceed thirty (30) days from said date of opening and to hold the three low bids and bid securities for a period not to exceed sixty (60) days from said date of bid opening.

The work on the improvements is to commence upon a date to be specified by the OWNER, notice of which will be given to the successful bidder ten (10) days in advance of the start of construction. The contractor will be required to commence construction, and in an approved sequence, complete the project by November 1, 2008.

By order of the City Council, Maddock, North Dakota.

Pam Lee

City Auditor

Dated this 7th day of July, 2008.

OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

July 1, 2008

The Benson County Board of Commissioners met in regular session Tuesday, July 1, 2008., at 8 a.m. Commissioners present were Jason Lee, Dwain Brown, Curtis Hvinden, Michael N. Steffan and Lowell Haagenson. The meeting was called to order by Chairman Steffan. Other people present were County Auditor Bonnie Erickson and Richard Peterson of the Benson County Farmers Press.

A motion was made by Lee, seconded by Hvinden, to approve the minutes from the regular meeting of June 17, 2008. All members voted yes. The motion carried unanimously.

The board reviewed a letter from the US Dept. of Interior dated June 18, 2008 regarding the transfer of fee simple lands to the United States for the benefit of the Spirit Lake Tribe. A letter from Ellen Huffman, tax director, dated June 27, 2008 was presented to the board stating approximately 49,700 acres have been placed into trust for the Spirit Lake Tribe and removed from the tax rolls of Benson County.

The board discussed property assessing issues in Lohnes Township.

Haagenson stated that Scott Knoke, extension agent, requested permission to purchase a cell phone for use by his office.

Sheriff Rohrer came to the meeting and informed the board a deputy in his department hit a deer with one of the new sheriff’s department vehicles. The estimated damage is $7,000. Rohrer will get additional damage estimates.

Haagenson discussed possibly allowing employees to work a four day work week to save on gas expenses.

Gene Hager, road superintendent, met with the board. He discussed the heating systems in the various county shops. The Leeds and Wood Lake county shops use a fuel oil heating system.

Hager reviewed a letter from the ND DOT dated June 24, 2008 regarding 2009-2010 Federal Aid Program funding with the board. He stated the road department currently uses three cells phones within the department. Hager informed the board that two members of the board will need to go to Bismarck in August of 2008 for a full scale "roads acting as dikes" exercise.

Corey Estenson of R & R Resort and Ellen Huffman, tax director, met with the board for the public meeting on an application for property tax relief. Nobody appeared from the public for the hearing. Huffman explained that the only item eligible for a reduction is the bait shop building. A motion was made by Lee, seconded by Brown, to grant a reduction as follows: for tax year 2008, a 100% reduction; for tax year 2009, a 80% reduction; for tax year 2010, a 60% reduction; for tax year 2011, a 40% reduction; and for 2012, a 20% reduction.

Steffan suggested that setting a total exemption amount may be easier to calculate. The board concluded to go with the reductions set forth in Lee’s motion. All members voted yes. The motion carried unanimously.

Jo Dahlen, VSO officer, met with the board regarding a letter received from the board as to VSO duties. Steffan questioned if any new programs are available to veterans. Dahlen stated veteran’s are eligible for free health care upon their return from service. She also stated an outpatient clinic for veterans should be open in Devils Lake by next year. Lee recommended the VSO office hours be published in the Farmers Press so people are aware of what the office hours are. She discussed attending the upcoming conference for VSO officers.

The board reviewed the proposed bylaws of the Devils Lake/Stump Lake Authority. The board will turn the proposed bylaws over to State’s Attorney Wang for his review.

Haagenson stated some action should be taken on the county shop heating systems. The board concluded estimates should be obtained for the upgrades.

Scott Knoke came to the meeting to explain his need for a cell phone.

He concluded 30% of his cell phone time is used for work related purposes.

James P. Wang, Benson County State’s Attorney, arrived at the meeting at 9:30 a.m.

Knoke stated that he doesn’t believe any money would be available through the state for purchasing a cell phone. The board questioned if $35 reimbursement per month would be sufficient compensation to cover the cost of his cell phone use.

Howard Swanson, Attorney at Law, met with the board regarding the case of Tollefson vs. State of North Dakota, et al. He stated he has been hired to represent Benson County and Riggin Township on behalf of the ND Insurance Reserve Fund. He questioned if the county has any issues with him representing both Benson County and Riggin Township.

The board concluded there would be no conflict of interest and he can represent both parties if he so chooses. Swanson presented a proposed Agreement for Joint Representation and Defense for the board to consider signing. Swanson informed the board of the status of the litigation and other issues involved in the case.

Shelley Aabrekke, public health nurse, met with the board and presented her narrative reports for May, June and July, 2008.

At 10:15 a.m., Ryan Bakken of the Grand Forks Herald met with the board. He stated he is doing a story on tribes throughout the area purchasing property and transferring it into trust. As a result, the property comes off the tax rolls. Bakken questioned the boards opinion on this issue. The board responded that it hurts Benson County financially as there is a significant loss in tax dollars. The board stated that some other type of compensation or in-lieu of payment should be made by the state or the federal government to make up for the loss. The board discussed how TERO taxes are billed on the reservation.

John Beckstrand and Brian Maddock of the Benson County Water Board and Jean Olson, secretary for the water board, met to discuss issues with Bouret Dam. Wang stated he will request an opinion from the attorney general as to ownership of the dam. Beckstrand presented notice of a Devils Lake Study Public Meeting to the board.

The board reviewed a letter from the Red River Basin Commission dated June 17, 2008 requesting funding for the commission. A motion was made by Hvinden, seconded by Lee, to not contribute to the commission. All members voted yes. The motion carried unanimously.

The board reviewed a letter from Janel Taylor of the SAAF Program, requesting a monetary contribution. A motion was made by Haagenson, seconded by Lee, to contribute $500 to the program. All members voted yes. The motion carried unanimously.

Ryan Bakken returned to the board meeting to further discuss the issue of tribes transferring property into trust. Bakken also discussed the impact of property tax loss due to lake flooding with the board.

A motion was made by Lee, seconded by Haagenson, to appoint Sheila Erickson to serve on the Benson County Social Service Board to replace Beth Sayler. All members voted yes. The motion carried unanimously.

Ellen Huffman returned to the meeting to notify them Jerry Ratzlaff has not yet completed his assessing work in Lohnes Township. The board concluded the meeting for putting on omitted property will be held at the Benson County commissioners’ room at such time as it is needed.

The board reviewed a letter and other documents from the US Dept. of Interior received June 23, 2008 regarding the draft comprehensive Conservation Plan and Environmental Assessment Plan for the Sullys Hill National Game Preserve.

A motion was made by Lee, seconded by Brown, to pay all other county approved bills. All members voted yes. The motion carried

unanimously. The following bills were paid:

Distribution to Entities $70,143.58

Home of Economy 41.99

Lucille Reddog 161.54

McQuoid’s Grocery 90.53

ND Dept. of Human Svcs. 4,284.31

ND Telephone Co. 1,424.85

Otter Tail Power Co. 328.25

Wal-Mart Community BRC 158.00

Aflac 735.52

Bonnie Erickson 518.11

Chad’s Amoco 465.13

Cliff’s Towing 150.00

Conseco Health Ins. Co. 108.30

Crossroads 532.82

Daniel Blood 25.00

Farmers Union Oil-Mdk 112.10

Grand Forks Fire Equip. 438.25

Grand Forks Sheriff 31.00

Home of Economy 64.95

HE Everson Co. 22.93

Information Technology

Dept. 436.98

June A. Lafrombois 25.00

Lana Johnson 179.00

McQuoid’s Grocery 61.23

Maddock Mini Mart 265.00

ND Telephone Co. 786.56

Otter Tail Power Co. 601.20

Paul’s Repair 120.00

Quality Photo 16.00

US Postmaster 754.00

Universal Services 42.00

Zachariah Lafrombois 43.00

Frances Schneider 179.70

Harland Berg 126.60

Knox American Legion 25.00

Magdelena Miller 105.00

Viola Berg 84.00

Vivian Seter 93.75

Adeline Klein 114.30

Carol Thompson 122.70

Leeds Community Center 25.00

Luella Follman 121.80

Lee Larson 121.80

Ruth Lunde 113.25

Arlene L. Hoffner 101.25

Esmond Fire Dept. 25.00

Helen Tollerud 115.65

Jerry Leier 132.75

Laura Rendahl 166.05

Margaret Marthe 133.65

Anna Slater 163.50

Joan Gilbertson 112.50

Letitia Gilbertson 130.50

Maddock Community

Center 25.00

Marjorie Rice 78.00

Robert Hunter 130.50

Arlene Lien 97.50

Carol Thompson 97.50

Grace Ball 97.50

Kathryn Duchscherer 97.50

Minnewaukan 55 Club 25.00

Trish McQuoid 97.00

Blenda Carlson 114.45

Oberon City 25.00

Gail Hanson 121.65

Janice Hager 99.90

Linda Madson 146.25

Ruth Buehler 120.00

Blue Bldg. 25.00

Carol M. Jabs 109.80

Duane Nelson 173.40

Iris Cavanaugh 112.50

Jacqueline Nelson 90.00

Vivian Jetty 122.40

Colin Barstad 175.50

Cynthia Beckstrand 129.75

Warwick Fire Hall 25.00

Linda L. Elfman 122.25

Lori Frost 123.75

Laura Waldo 54.00

Claudette Carlson 47.58

Michael Steffan 27.00

Gordon Smith 34.65

Steven Rohrer 17.55

Shelly Weed 82.02

Alltel 174.56

Colonial 101.50

Michael Steffan 27.00

Dean Petska 50.00

James Wang 580.00

Nationwide Retirement

Services 20.00

Service Tire 422.12

Alltel 76.06

Esmond City 25.50

Harlow Sanitation 60.00

ND Telephone Co. 199.94

Spirit Lake Refuse 10.00

Minot Police Dept. 25.00

Anna Kramer & HOA 420.00

Chuck Duchscher & HOA 394.00

Duane Heidlebaugh 421.48

Elvern Hageness & HOA 480.00

Ed Volk & FUO-Yrk 421.48

Farmer Union Oil 2,246.19

Jason Lee 480.00

Jorgenson Trust 480.00

Karlyle Erickson & HOA 394.00

Kory Jorgenson 480.00

Marlene Jorgenson 480.00

Nodak Electric Co-op. 36.31

Nancy Pajak & HOA 394.00

Phillip Carlson 480.00

Phillip Volk & FUO-Yrk. 421.48

Ron Kramer & HOA 420.00

Rob Jay McClintock 480.00

Tim Finley 275.54

Terry Follman 1,208.22

Tom Hartman & HOA 394.00

Wayne Baustad & HOA 394.00

ND Assn. of Co. Supt. 40.00

ND Public Employees

Retirement 10,635.57

Nationwide Retirement

Solution 923.00

Social Welfare 8,089.00

Benson Co. Transportation 120.00

Brad Hager 37.50

Butler Machine 810.55

Minnewaukan City 39.50

Comfort Inn 290.00

David Abrahamson 85.00

GCR Tire Center 1,643.51

Gene Hager 37.50

Home of Economy 144.29

Harlow Sanitation 15.00

Hoiberg’s 47.90

James Ripplinger 37.50

Jason Knatterud 37.50

Johnston Fargo Culvert Inc. 150.00

JS Vending Inc. 75.00

Lake Lumber 21.15

Lyle Signs Inc. 6,512.16

Mac’s Inc. 44.74

M. Chris Teigen 37.50

Dakota Implement 298.31

Northern Plains Elec Co-op. 87.00

Northern Safety Co. Inc. 579.01

Office Depot 233.08

Otter Tail Power Co. 33.02

Paulson Supply 10.50

Petroleum Tank Release 350.00

Quality Welding 325.38

Ron Morkve 37.50

Roland Nelsen 37.50

Ron Walters 37.50

Surplus Property Div. 198.00

Wal-Mart 27.78

Wallwork Truck Center 305.65

Wanda Teigen 37.50

Balco Uniform Co. Inc. 165.00

Benson Co. Highway Dept. 426.60

Clute’s Office Equipment 153.25

Minnewaukan City 99.95

Michael Steffan 89.00

Curtis Hvinden 89.00

Jason Lee 63.80

Dwain Brown 121.40

Lowell Haagenson 97.10

Daniel Blood 33.20

Dental Service Corp. Of ND 3,287.72

Ellen Huffman 37.95

Frith & Steffan 117.00

F.U.O. Company 54.01

Gaffaney’s of Minot 129.47

Inst. of Local Government 60.00

Johnny Z. Lawson 25.00

James Lynner 43.00

Matthew Bender & Co. Inc. 142.80

LR Law Enforcement Ctr. 4,842.10

Marshall & Swift 444.20

Marvin Holweger 54.00

Midland Atlas Co. 368.00

Maddock Mini Mart 295.55

NDACO Resource Group 300.00

N.D. Newspaper Assn. 154.50

ND Public Employees

Retirement 19,457.10

North Star Community

Credit Union 682.21

Quality Photo 28.99

Pitney Bowes 869.00

Prairie Public 150.00

Benson Co. Farmers Press 856.86

Protective Life Ins. Co. 169.04

SAAF 500.00

Scott Knoke 339.30

Wayne Trophies 14.20

Adam L. Bohl & FUO-York 421.48

Adam N. Bohl 421.48

David Hoffert & FUO-York 421.48

David Bohl & FUO-York 420.00

Edwin Hoffart & FUO-York 480.00

James Nelson 274.60

Kevin Fritel & FUO-York 480.00

Karen Harper & FUO-York 87.24

Ken Hoffert & FUO-York 421.48

Lois Dumdi & FUO-York 239.44

Larry Estenson 384.72

Osborne Arlien & FUO-York 478.64

Phillip Schwan & FUO-York 467.60

Paul Tufte & FUO-York 421.48

Roxanne Gillespie 177.52

Tim Sattler & FUO-York 421.48

Sunshine Spray Service Inc. 9,870.00

June 2008 NET PAYROLL

County Agent $950.69

Emergency Disaster 985.42

VSO 942.74

County Road 34,200.63

Social Services 29,372.67

County General 33,308.96

The board brought the issue of providing cell phones to departments back to the table. A motion was made by Hvinden, seconded by Lee, to table a decision on this issue until the next commission meeting.

The motion carried unanimously to adjourn the meeting at 10:50 a.m.

Bonnie Erickson

Benson County Auditor

Michael N. Steffan

Chairman

MINUTES OF REGULAR MEETING

MINNEWAUKAN CITY COUNCIL

July 7, 2008

A regular meeting of the Minnewaukan City Council was held July 7,

2008 at 5:30 p.m. at the Minnewaukan Senior Citizens Community Center. Present were Mayor Curtis Yri and council members Mark Motis, Rita Staloch, Steve Huffman and Connie Ambers. Also present were City Auditor Laura Weed, city maintenance man Verdeen Backstrom, Claudette Carlson, Al Staloch, Dwight O’Connell, Myron Jury and Steve Rhorer.

A motion was made by Staloch to approve the agenda with the addition of a building permit request submitted by Jurys. Huffman seconded.

The motion carried unanimously.

A motion was made by Staloch to approve the minutes of June 10, 2008.

Huffman seconded. The motion carried unanimously.

Mayor Yri administered the oath of office to Connie Ambers. Ambers was assigned the beautification, library and finance portfolios.

Yri’s portfolios will include personnel and Homeland Security.

A motion was made by Staloch to approve a building permit request for Jon Jury. Motis seconded. The motion carried unanimously.

A motion was made by Staloch to approve city ownership of the proposed Minnewaukan Community Center. Ambers seconded. The motion carried unanimously.

A motion was made by Staloch, seconded by Motis, to appoint Kadrmas, Lee and Jackson as the city’s engineers. The motion carried unanimously.

A motion was made by Motis, seconded by Huffman, to appoint Tom Traynor as the city’s attorney. The motion carried unanimously.

A motion was made by Motis, seconded by Ambers, to appoint Laura Weed as the city auditor. The motion carried unanimously.

A motion was made by Staloch to table the employee handbook until a later date. Motis seconded. The motion carried unanimously.

A motion was made by Motis, seconded by Huffman, to order two signs for the city pickup to be used in the parade. The motion carried unanimously.

A motion was made by Huffman to appoint Jean Callahan to the library board. Motis seconded. The motion carried unanimously.

A motion was made by Motis to pay all bills. Ambers seconded. The motion carried unanimously.

FSA-BANK BUILDING FUND

Ameripride $65.98

Huffman, S. 879.15

McQuoid’s 6.89

Otter Tail Power Co. 534.41

State Fire and Tornado 546.26

GARBAGE FUND

Double M Sanitation $2,934.00

GENERAL FUND

Benson County Sheriff 300.00

Bremer Bank 15.00

DF Lighting 248.22

Benson Co. Farmers Press 169.80

ND Telephone Co. 105.10

Otter Tail Power Co. 205.62

Quill 89.97

State Fire and Tornado 242.38

Traynor Law Firm 100.00

US Postal Service 255.00

Van Diest Supply 255.01

Payroll 1,423.36

LAGOON FUND

Bank of North Dakota 40,000.00

LIBRARY FUND

Payroll $627.88

Creative Impressions 70.80

Deluxe 41.39

State Fire and Tornado 120.23

STREET FUND

McQuoid’s $230.58

NAPA 30.36

Otter Tail Power Co. 617.32

State Fire and Tornado 71.20

Payroll 581.63

WATER FUND

Alltel $56.12

Cando Farmers Grain 336.69

Harlow Co-op Elevator 16.95

Hawkins Chemical 3,010.83

McQuoid’s 54.50

ND Dept of Health 16.00

ND Telephone Co. 83.97

Northern Plains Electric 305.61

Otter Tail Power Co. 213.78

State Fire and Tornado 858.07

TSC Store 35.96

Payroll 2,277.09

There being no further business, the meeting adjourned.

Laura J. Weed

City Auditor

Curtis A. Yri

Mayor

MINUTES OF REGULAR MEETING

MADDOCK CITY COUNCIL

July 7, 2008

A regular meeting of the Maddock City Council was held July 7,

2008 in the council chambers. Mayor Kevin Winson called the meeting to order at 7 p.m. Present for roll call were Mayor Kevin Winson and council members Kent Neppl, Kay Feig, Marilyn Allan and Rodney Maddock. Also present were Frank Mosser, Keith Winson, Ned Mitzel, Beth Olson, Donna Rice, Travis Dillman, Mark Lithun and Lu Mathison.

Allan made a motion, seconded by Feig, to approve the minutes of the meeting from Monday, June 2, 2008. The motion carried.

Maddock made a motion, seconded by Allan, to approve the minutes from the June 19, 2008 special meeting.

One correction on wording was made by Maddock on the minutes from the June 24, 2008 meeting. Neppl made a motion, seconded by Maddock, to approve the corrected minutes.

A motion was made by Maddock, seconded by Feig, to approve the following bills. The motion carried.

Employee wages $7,419.67

Ramsey National Bank 400.20

State Fire & Tornado 1,099.83

State Tax Commissioner 9.89

Acme Electric 864.93

Ag Resources 6,704.75

Benson Co. Farmers Press 141.23

Black Mountain Software 4,250.00

BlueCross BlueShield 1,789.30

Border States Elec. Supply 460.46

Custom Wood 275.00

Durbin Excavating 1,875.00

Farmers Union Insurance 202.00

Farmers Union Oil Co. 351.89

Grand International-Minot 110.00

Gus’s Auto 18.63

Harlow Co-op Elevator 29.40

Hawkins Chemical, Inc. 19.84

Home of Economy 134.32

Kevin Winson 96.35

LaMotte’s Paint & Glass

Supply 262.16

Lake Lumber, Inc. 56.32

Lannie Simonson Bldg. Co. 470.00

LexisNexis Matthew Bender 49.85

Maddock Cafe & Lanes 27.00

Maddock EDC 225.00

Maddock EDC-Rod

Maddock 250.00

Maddock Mini Mart 1,136.60

MEI Engineering, Inc. 731.30

ND League of Cities 459.00

Northern Plains Elec., Inc. 20,475.52

Northern Water Works

Supply, Inc. 182.29

One Call Concepts, Inc. 2.48

Praxair Distribution, Inc. 2,957.00

Ramsey National Bank 1,545.94

State Tax Commissioner 92.32

Swanston Equip. 412.61

Tracy’s Market 5.94

US Post Office 54.00

Van Diest Supply Co. 1,551.00

Visa 1,049.47

Frank L. Mosser 96.40

Maddock EDC 1,728.46

Pamela Lee 110.38

Dakota Fire Extinguishers 803.35

Double M Sanitation 3,757.00

Graymont 2,580.85

Lakeside Lock & Key 193.75

Maddock Hi Tech 88.85

Plumbit Plumbing 1,261.14

Radiator Proz 599.47

Richard Noyes 200.00

NASASP 39.00

ND Telephone Co. 323.22

Western Area Power 4,365.05

Job Service of ND 37.37

Ned Mitzel reported a busy weekend during the Maddock All-School Reunion.

Travis Dillman with Interstate Engineering was present and reviewed the plans and specs for the raw water transmission project. The date set for the bid opening will be Aug. 7 at 4 p.m. at the city chambers. Aug. 11 at 7:30 p.m. the council will accept bids and move forward with the project. A motion was made by Neppl, seconded by Maddock, to approve plans, specs and advertisements that were presented. The motion carried.

Beth Olson and Donna Rice were present on behalf of the Maddock Memorial Home. They asked the council if a tax exemption could be given for the Memorial Home 4-plex apartments. Olson and Rice excused themselves and the council discussed the exemp-tion. A motion was made by Feig, seconded by Maddock, to grant a 25% tax exemption for the apartment 4-plex. This is to be reviewed in three years. The motion passed.

Lu Mathison reported that June 30, 2008 marked the official end of the Horizon program for Maddock. There are three major efforts resulting from the project: an after-school activity program, a Maddock housing board and a community development director.

Mark Lithun and Double M Sanitation updated the council on garbage services.

The next regular meeting will be Monday, Aug. 11 at 7:30 p.m.

There being no further business a motion was made by Allan, seconded by Neppl, to adjourn the meeting. The motion carried.

Pamela Lee

City Auditor

Kevin Winson

Mayor