OFFICIAL PROCEEDINGS

OF THE BOARD OF

COUNTY COMMISSIONERS

BENSON COUNTY

NORTH DAKOTA

December 1, 2009

The Benson County commissioners met in regular session on Tuesday, December 1, 2009 at 9 a.m. in the commissioner room of the Benson County Courthouse, Minnewaukan, ND. Commissioners present were Jason Lee, Curtis Hvinden, Lowell Haagenson, David Davidson and Michael N. Steffan.

The meeting was called to order by Chairman Lee.

Other people present were Richard Peterson of the Benson County Farmers Press and Benson County Sheriff Steven J. Rohrer.

Applicant Agent Dawn Flemmer met with the board and gave an update on the 2009 flood projects she has been working on.

State’s Attorney James P. Wang arrived at the meeting at 9:05 a.m.

Highway Superintendent Don Trnka met with the board to discuss reimbursement for various road projects. Flemmer stated some projects needed to be rewritten as the projects could only qualify as "emergency" projects if the roadway needing repair was the only roadway for a resident to get in or out from their residence. Trnka discussed payment of the engineering costs on project

SC-0311(051) and thought perhaps stimulus money could be used. A motion was made by Steffan to put the issue of adding an additional 10 mills for road repair on the 2010 primary election ballot. The motion was tabled until additional information is obtained as to whether or not the issue may be on the ballot.

A motion was made by Steffan, seconded by Hvinden, to pay the engineering bill from the stimulus money received. With all members voting yes, the motion carried unanimously.

Trnka questioned what action has been taken regarding the issue of group health insurance.

The board discussed the Wood Lake Cabin Association putting a new boat ramp in at the park at Wood Lake Park and then turning the ramp over to Benson County. The board telephoned Tim Heisler to discuss the issue further. A motion was made by Steffan, seconded by Haagenson, to give approval to the Wood Lake Cabin Association to put in a new boat ramp provided there is no cost to Benson County. Heisler explained 75% of the costs of the ramp will be paid for with Game & Fish grant funds and the other 25% of the costs will be paid for by the Wood Lake Cabin Association. With all members voting yes, the motion carried unanimously.

The auditor informed the board she has been working on paperwork for the EMPG grant and a portion of the paperwork is complete. The board discussed contracting with Heisler to assist in completing the work plan for the 2009 EMPG.

Heisler agreed to assist Benson County.

The board reviewed the mileage vouchers submitted by Charles Paulson, former DEM, for the months of January through November 2009. The board concluded to only accept and pay the voucher from November 2009.

Rohrer indicated he’s been working on the paperwork needed to get current with the Homeland Security Grant. He discussed the different grants available. He stated a court order was received to dispose of some evidence from recent drug cases. He presented quotes for a new vehicle for the Sheriff’s Department.

Hvinden discussed issues concerning the placement of the generator at the Rangen Hill Tower. Rohrer discussed reprogramming radios with Homeland Security Grant dollars.

A motion was made by Steffan, seconded by Hvinden, to approve the minutes from the regular meeting of November 17, 2009. With all members voting yes, the motion carried unanimously.

The board discussed the contract with Dakota Computer Pros for computer maintenance services.

A motion was made by Haagenson, seconded by Hvinden, to contract with Dakota Computer Pros for the 2010 year. With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, to sign the Quit Claim Deed transferring Lots 8 & 9, Block 4, HP Addition, Leeds City to Leeds City. With all members voting yes, the motion carried unanimously.

A motion was made by Steffan, seconded by Hvinden, to sign the County Deed transferring Lots 5 & 6, Block 3, Harrison’s Addn., Esmond City to Albardale Properties. With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Steffan, to have the chairman sign the Benson County Benefit Plan Agreement with BlueCross BlueShield for dental and vision group insurance.

With all members voting yes, the motion carried unanimously.

A motion was made by Haagenson, seconded by Hvinden, to have eight precincts for the 2010 election with the same boundaries as was used in the 2008 election and to have one polling place open at the Benson County Courthouse on election day. With all members voting yes, the motion carried unanimously.

The board reviewed a letter dated November 23,

2009 from Kari Hunt of BlueCross BlueShield regarding medical flexible spending accounts and premium reimbursements.

Wang left the meeting at 11:15 a.m.

The board reviewed proposed letters to the State Water Commission and the Game & Fish Department regarding the proposed boat ramp at Round Lake.

The board concluded to have the chairman sign the proposed letters.

The board reviewed information and e-mails from Rolf Kraft of the Bennett County Board of Commissioners regarding impact funding from tax-exempt trust lands.

A motion was made by Steffan, seconded by Davidson, to grant employees a paid day off on December 24 to coincide with the Christmas holiday. With all members voting yes, the motion carried unanimously.

The board reviewed a letter from SRF Consulting Group, Inc. dated November 18, 2009 regarding SER-3-019(049)137, PCN 18174 -- ND Hwy. #19 Grade Raise.

The board reviewed and discussed the monthly county bills along with the Benson County Transportation expenses for November 2009. A motion was made by Hvinden, seconded by Davidson, to pay all county approved bills. With all members voting yes, the motion carried unanimously. The following bills were paid:

Alltel $66.57

Cass County Treas. 63.00

Chad’s Amoco 308.37

Charles Paulson 155.71

Minnewaukan City 111.95

Conseco Health Ins. Co. 61.00

David Running Rabbit 36.70

FUO Company 27.00

ITD 474.80

LEC 2,439.06

Marvin Holweger 47.50

ND Sheriffs &

Deputies Assn. 20.00

ND State Land Dept. 100.00

ND Telephone Co. 66.10

Otter Tail Power Co. 1,238.42

Paul’s Repair 459.00

Benson Co. Farmers Press 57.75

Shawn Banet 70.00

Sharene Harrison 49.30

Universal Services 111.25

Chris Teigen 51.43

BCHD 13,807.76

BCHD 12,531.00

BCHD 11,213.07

OfficeMax 711.76

ITD 85.00

ND Telephone Co. 1,249.14

Alltel 43.92

Esmond City 25.50

Close Construction Co. 2,160.00

Maddock Construction Co. 6,525.00

Mollers, Inc. 41.20

ND Telephone Co. 165.77

Aflac 928.70

Alltel 93.26

Brian Rister 55.69

Colonial 34.75

Duane Heidlebaugh &

FUO York 340.00

Dean Petska 150.00

Dental Service

Corp. of ND 3,256.88

James Wang 638.00

Lisa Wold 150.00

McQuoid’s Grocery 252.36

ND Telephone Co. 631.00

Nicole Hanson 248.00

Protective Life Ins. Co. 84.52

Randy Thompson 257.10

Sage Software 266.20

Steven Rohrer 50.00

ND Council of Ed. Leaders 150.00

Minnewaukan City 48.50

Howard Schmid 22.00

Johnston Fargo Culvert Inc. 243.00

Odin Fossen 886.00

Otter Tail Power Co. 100.46

Paul Kallenbach 8,984.50

Ritterman Trucking 3,110.40

Susag Sand & Gravel Inc. 1,944.00

Nationwide Retirement

Solution 1,019.00

NDPERS 10,810.90

Social Welfare 10,024.89

Butler Machinery 4,354.90

Darrell’s Electric, Inc. 328.71

GCR Tire Center 8,583.50

Jarvis Hegland 8,138.50

J S Vending, Inc. 117.13

Dakota Implement 25.46

ND DOT 1,688.20

Nodak Electric Co-op 157.17

Prairie Truck &

Tractor Repair 123.10

Dawn Flemmer 2,261.25

Michael Steffan 66.00

David Davidson 26.40

Curtis Hvinden 66.00

Jason Lee 35.20

Lowell Haagenson 48.40

Comfort Inn 118.00

Ellen Huffman 151.91

Mac’s, Inc. 42.69

NDAEA 75.00

ND Assn. of Counties 5,889.00

ND Co. Commissioners

Association 1,275.00

NDPERS 24,289.88

NPE Co-op 27.46

Prairie Public 150.00

Benson Co. Farmers Press 636.03

Richland Co. Auditor 58.16

Stacey Heggen 35.75

Universal Services 128.00

West Payment Center 257.50

Gerdau Ameristeel 434.95

ACME Electric 263.25

B & H Oil 1,518.29

David Rendahl 2,892.00

FUO – Maddock 6,581.16

FUO – York 25.55

Home of Economy 154.89

NAPA Auto Parts 13.03

Otter Tail Power Co. 267.81

Paul Hanson 730.00

Praxair Distribution, Inc. 11.08

Quality Welding 250.00

Wold Engineering 19,291.07

WW Walwork 540.09

Distribution to Entities 9,596.96

NOVEMBER 2009

NET PAYROLL

Co. Agent $1,036.05

Emergency Disaster 614.35

VSO 983.67

Co. Road 33,187.37

Social Services 27,062.76

Co. General 37,748.01

Davidson questioned if Benson County would be able to contribute financially to the Lake Region Heritage Center. The board concluded a letter should be sent to Benson County from the Heritage Center stating its request.

The meeting adjourned at 11:50 a.m.

Bonnie Erickson

Benson County Auditor

Jason Lee

Chairman

MINUTES OF REGULAR MEETING

ESMOND CITY COUNCIL

December 2, 2009

A regular meeting of the Esmond City Council was held December 2, 2009 at 7 p.m. at the Esmond City Hall. Present were council members Ellen Truax and Sylvester Hoffner and City Auditor Misti Arnold. Absent were: Mayor Estagen Zimmerman and council members Lance Alexander and DeLores Solway.

A motion was made by Sylvester Hoffner, seconded by Ellen Truax, to approve the minutes of the regular meeting of November 25, 2009. The motion carried unanimously.

A motion was made by Sylvester Hoffner, seconded by Ellen Truax, to pay all approved bills. The motion carried unanimously. Bills approved are as follows:

Terry Schwab $415.57

Misti Arnold 554.10

Lance Alexander 125.00

Sylvester Hoffner 275.00

DeLores Solway 200.00

Ellen Truax 275.00

Estagen Zimmerman 385.00

Waste Management 1,422.83

ND Telephone Co. 37.97

Otter Tail Power Co. 594.86

Misti Arnold 103.32

Esmond Park Board 115.18

ND Water Users 100.00

Farmers Union Oil Co. 291.48

The next regular meeting will be held Wednesday, January 6, 2009 at 7 p.m. at the Esmond City Hall.

Sylvester Hoffner made a motion to adjourn the meeting. Ellen Truax seconded and the meeting adjourned.

Misti Arnold

City Auditor